Project Coordinator

About Us:
We are Kasper Modern. We are a high-end custom home construction company that exists to delight clients. We do this by delivering modern designs with projects that are known for their precision, creativity and exceptional attention to detail, bringing our client’s vision to reality. We are able to do this because of who we are, where we come from and what our collective accomplishments say for themselves.

Role Summary:
We are seeking a motivated and detail-oriented Project Coordinator to join our team and work closely with our Executive Team, primarily reporting to our COO. This role is essential in making sure all of our projects stay on track, organized, and up-to-date to ensure clear deliverables for everyone involved including our internal team members, external vendors as well as clients. The ideal candidate will have excellent organizational skills, a proactive mindset, and a passion for streamlining workflows in a fast-paced construction environment.

Key Responsibilities and Goals you will own:

• Maintain and update all details relating to projects from beginning to end including but not limited to schedules, gantt chart updating, vendor communications, subcontractor updates, task lists, deadlines, team member requests, client selection coordination, etc. Buildertrend is our primary project management platform.
• You will live in Buildertrend : ).
• Manage all duties related to permitting, including preparing and submitting permit applications, tracking approvals, and ensuring compliance with local regulations.
• Coordinate with COO or Senior Project Manager to ensure all project documentation is accurate and current.
• Communicate with team members, subcontractors, and vendors to gather required information, estimates, inventory ordering, QC of inventory, shipping coordination and resolving scheduling conflicts.
• Communicate with the Accounting team to manage proper data sync of job codes.
• Monitor project progress and alert the team of potential delays or roadblocks.
• Assist in preparing reports, budgets, and timelines to track overall project health.
• Support COO and Senior Management in maintaining seamless communication and task delegation among team members.
• Organize and manage project files, contracts, permits, and other documentation.
• Ensure adherence to company processes and quality standards across all assigned tasks.
  

Who will love this job:

• You like organization, and it bleeds through your veins.
• You are well-informed of the industry, open-minded, and a critical thinker.
• You like to stay focused and find efficiencies on both the micro and macro levels.
• You like to hear instructions and details once, to then execute them immediately.
• You are adaptable throughout the day to prioritize tasks, while maintaining focus on the needs for the days / weeks / months ahead.
• You like making things easier for customers and colleagues. If there’s a roadblock, you want to smooth it away.
• You are energized by establishing new relationships, and fostering them through constructive communication and operating with integrity all while keeping the company's bottom line intact.
• You are a positive person and know how to look on the bright side.
• You bring solutions to the table, not just problems, but you are not afraid to point out where we are going wrong.
• You are comfortable with a little chaos and uncertainty. We move fast and sometimes decisions are made without all of the information.

Experience and requirements:

• Proven experience as a Project Coordinator, Administrative Assistant, or in a similar role within the construction or real estate industry.
• Proficiency in project management tools; experience with Buildertrend is highly preferred.
• Familiarity with permitting processes and local regulations related to construction; preferred knowledge of the St. Petersburg, Indian Rocks Beach, Bellair Beach municipalities specifically.
• Fundamental understanding and experience of all Google Workplace Apps, Microsoft Office Suite and other relevant software.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a dynamic work environment.

Reasons why you will love working at Kasper Modern:

• Operate within a vibrant and growing industry.
• Be a part of an award-winning team known for its culture committed to integrity, communication and excellence.
• Salaried position.
• Company-wide profit-sharing opportunities.
• Flexible time-off policy.
• Endless supply of actually good coffee & La Croix.
• Listen to jams while working.
• Regular team lunches and outings.

Looking for hungry, humble and smart individuals who can make an immediate contribution.

Kasper Company, LLC is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. We do not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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