What are the responsibilities and job description for the Office Administrative Assistant/Receptionist position at KAT Stucco, Inc.?
Office Administrative Assistant/Receptionist
Who we are:
KAT Stucco is a family-run business specializing in the installation of stucco on commercial projects and custom homes throughout Tampa Bay.
Ken, the owner, started the business in 1994 and never looked back. Known for the high quality of our work, we are proud to say we have plastered some of the most beautiful businesses and homes in the Tampa Bay Area.
KAT Stucco is looking for a detail-oriented Office Administrative Assistant/Receptionist to join our team.
Our ideal candidate is able to multi-task, is dependable and punctual. Must be organized. Some of the day-to-day responsibilities are:
*Answering incoming calls and directing to the dedicated departments
*Entering all ITB's (invitations to bid) for our estimating department
*Schedule homeowner site visits
*Keep up with ordering office supplies when running low and organizing office supplies
*Oversee all subcontractors and monitor there certificates of insurance
*File and track NTO's for all contracted projects
*Assist Project Coordinator with setting up new projects
*Support the owner, providing administrative assistance including answering phones and emails in a timely and courteous manner, updating and prioritizing the owner's "to do list", gathering all necessary files, photos, previous proposals to aid in new estimates. Work with the owner scheduling client meetings, in-house meetings and taking notes.
The Office Administrative Assistant/Receptionist plays a multifaceted role in our company, to be considered, the ideal candidate:
*Experience recently working in the construction industry
*Has excellent computer skills and is very proficient in the use of Excel, MS Word, Quick Books and can navigate the internet well (Smartsheet and STACK a plus)
*Is comfortable with making decisions and managing time, can prioritize tasks, as things change quickly, the ability to adapt is important
As an integral part of our team, you can expect to work 25-35 hours a week, Monday through Friday, This is a hourly position with benefits, including holidays and a company sponsored 401K with matching contributions.
The candidate best suited to managing the day-to-day running of the office promotes a positive workspace, emphasizing effective and constant communication. The pay for this position is directly dependent on experience, we are looking for experience.
The position is open, and we are conducting interviews now. To be considered, please send in your resume, including work history and salary requirements.
KAT Stucco is an Equal Opportunity Employer and Drug Free Workplace.
Job Type: Part-time
Expected hours: 25 – 35 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
Schedule:
- Monday to Friday
Ability to Commute:
- Odessa, FL 33556 (Required)
Work Location: In person