Administrative/Fiscal Support

SUMMARY

Provide administrative support in a variety of processes for the Marine Corps Warfighting Laboratory (MCWL) and maintain a wide variety of records (stored both manually and electronically); verify reports for accuracy and completeness. Responsible for all aspects of office support including maintaining calendars, answering phones, handling mail, filing, maintaining equipment, ordering supplies, greeting and assisting visitors and other office duties as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Compose, review, edit, route, and track official written products using local or United States Marine Corps/Navy enterprise formats and applications.
• Coordinate with the appropriate command personnel for supplies.
• Compile information relevant to a command chronology and prepare for publication as approved.
• Assist in developing and tracking execution of staff/division budgets and assist in the creation of funding requests or coordinating cross organizational travel funding.
• Provide calendar management, initiating and monitoring schedule/meeting requests and prioritizing these requests.
• Participate in meetings and take minutes, capture all action items, and forward the minutes to the appropriate person for distribution.
• Assist in the preparation, publication and distribution of briefing materials associated with the execution of meetings/ events.
• Provide administration support, such as prepare and track telephone work requests; manage scheduling and enable video teleconferencing; and process MCWL/FD IT Procurements and IT waiver packages.
• Support the Account Creation Process for access to IT Systems.
• Support MCWL/FD IT Budget and Procurement planning and reporting.
• Support MCWL/FD's shipping, receiving, identifying, documenting, and tracking of IT procurement requests.
• Provide experimental project & event support as necessary.
• Support the documentation requirements of the lab's IT efforts.
• Support Knowledge Management (KM) programs.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Military Education is equivalent to experience.
• Bachelor's degree preferred in Administration.
• Must possess working knowledge of the Marine Corps, its missions and structure.
• Demonstrated subject matter expertise with administration, scheduling, and planning.
• Completion of the Defense Acquisition University (DAU) Fundamentals of Acquisition Managements (ACQ 101 or an equivalent course) is mandatory.
• Demonstrated ability to perform diverse duties under operating and deadline constraints.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Must be able to work independently with little or no supervision, be exceedingly well organized, flexible.
• Must be able to obtain and maintain a Secret Security Clearance (generally, this requires U.S. Citizenship).
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Excellent oral and written communications skills.
• Strong organizational skills and detail oriented.
• Ability to multi-task.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

WORK ENVIRONMENT

Work is performed primarily in an office setting and occasionally in a trade show environment. May be exposed to sharp objects, some heat, loud noise, chemicals, and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, occasional lifting of up to 20 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.