What are the responsibilities and job description for the Administrative Officer position at Katmai?
Job Description :
The following information provides an overview of the skills, qualities, and qualifications needed for this role.
SUMMARY
Provide general office administrative support to the U.S. Military HIV Research Program (MHRP) in monitoring the quality-of-service delivery at MHRP-supported sites, in line with Memorandum of Agreement requirements for Department of Defense (DOD) execution of U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) funds in Kenya, Nigeria, Tanzania and Uganda. Responsible for a series of tasks that contribute to continued program performance through achievement of quarterly HIV / AIDS program performance targets set by PEPFAR.
ESSENTIAL DUTIES & RESPONSIBILITIES
Answer phones, take messages, log in / out correspondence, and provide generalized administrative support for the MHRP.
Responsible for the coordination and maintenance of files / folders.
Support MHRPs requirements for the Army Records Information Management System (ARIMS).
Maintain official files in accordance with records management guidance.
Prepare, review, and correct routine correspondence in the form of memorandums and business letters following Army Regulation No. 25-50.
Maintain the appointment calendar for MHRP leadership and others as requested.
Provide telephone coverage for the division.
Assist the Government in processing and obtaining and maintaining office supplies.
Coordinate seminars, workshops, and other networking events for staff and for visiting scientists / other personnel, and coordinate clearance, post access and VIP Parking for visitors.
Working closely with assigned Budget Analyst and OCONUS staff to ensure accurate and comprehensive fiscal status is available on all activities, such as but not limited to : (Civilian Pay, Military Pay, Contracts, Cooperative Agreements, etc.) at all times.
Responsible for planning and coordinating overseas travel for MHRP staff and personnel supporting the overseas labs / field site establishments. Coordination includes submitting all necessary travel documentation to both overseas travel offices.
Provide support as required for overseas labs visits coming back to WRAIR for any meetings with the science or science support sections.
Coordinate with overseas sites for input to tasker’s annual historical reports, and other reporting requests as needed.
Prepare reports and tasker responses as required.
Maintain regular and punctual attendance.
Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None.
Job Requirements :
MINIMUM QUALIFICATIONS
Bachelor’s degree in related field.
Experience in industry, academic, government, or research setting actively involved in infectious diseases (strongly preferred in HIV research), research execution or equivalent experience.
Must be able to obtain HSPD-12 clearance.
Must obtain and maintain any necessary security access and / or background checks.
DESIRED QUALIFICATIONS & SKILLS
Experience doing data analyses is desired.
A general understanding of statistical terminology and ability to put pertinent data into presentation and paper format.
Interpersonal skills with military and paramilitary community to liaise with subjects and gather more information. Understanding of military chain of command is a plus.
Ability to prioritize, organize, problem-solve, and coordinate daily activities to support effective improvement in individual patients.
Demonstrated knowledge, skill and ability to use basic office automation and information management equipment and programs (i.e., word processing, database management, email, etc.).
Ability to communicate in a diplomatic and professional manner with research staff and study participants.
Ability to effectively communicate and collaborate with a diverse group of people for the purpose of informing the healthcare team of plans / actions, for teaching / education to benefit the patient / family and organization.
Excellent written communication skills to perform accurate documentation, both written and electronic, of all activity in accordance with requirements.
WORK SCHEDULE
Full-time. May be required to work additional hours as needed to complete assignment or project.
TRAVEL
Potential for travel. When required, employee will need to complete an MVR check.
DRIVING REQUIREMENT
Must have or be able to attain a valid state driver’s license and be insurable on the company’s automobile insurance policy. Driving, with or without accommodation, may be required when traveling for training and / or short occasional amounts of local driving. The expected driving time is less than 25%.
WORK ENVIRONMENT
Work is performed primarily in an office setting. Employee will be exposed to a wide variety of clients in differing functions, personalities, and abilities.
PHYSICAL DEMANDS
Be capable of lifting and moving heavy equipment weighting up to 20 pounds and withstand prolonged periods of bending, reaching, moving about, or standing. Moderate to extended periods of office work with heavy periods of computer usage. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
Compensation and Benefits package :
Pay range is : $80,000-$85,000 annually
SCA Health and Welfare Fringe : $4.97 / hr paid toward employee-only medical insurance. Any remainder paid in cash in a bi-weekly paycheck.
Eligible Benefits : Medical, Dental, Vision, Life Insurance, Long-Term and Short-Term Disability Insurance, 401(k), EAP, Vacation, Sick Time, and 10 Paid Federal Holidays
Compliance :
To be considered for this position, all applicants must apply on the company website, https : / / katmaicorp.com / life-at-katmai /
We are a VEVRAA Federal Contractor
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https : / / katmaicorp.com / life-at-katmai / #equal_opportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).
Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.
Job Type : Full-time
Pay : $80,000.00 - $85,000.00 per year
Salary : $80,000 - $85,000
