Business Clerk II/Legal Assistant

SUMMARY

Provide administrative support in a variety of routine processes and office support functions. Rely on instructions and pre-established guidelines to perform the functions of the job.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support the Criminal or Civil Division under the program and technical guidance of the Criminal or Civil Supervisory Legal Assistant.
• Prepare a variety of legal documents and correspondence in final format.
• Assist attorneys in preparing for court.  Scan discovery into an automated system.
• Maintain a court calendar, assemble trial and grand jury exhibits and notebooks.
• Maintain a variety of legal files.  Ensure that legal documentation is maintained correctly within specific case files.  Responsible for closing files to be stored onsite and shipping closed files to be archived offsite.
• Assist Attorneys and paralegal with the electronic filing of legal documents (Case Management/Electronic Case Files) with the Court (training to be provided).
• Review files and correct any omissions in records. Check all closed files to ensure the proper procedures have been followed and the closing process is complete.
• Assist the Administrative Division with special projects. This may include but is not limited to mail, move, court runs, etc.
• Serve as back-up receptionist.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent required.
• Minimum of two (2) years of relevant experience.
• General knowledge of office procedures and standard support processes.
• Experience using Microsoft Office 7 (Word, Excel, Access, PowerPoint, Outlook) Adobe and other media type software.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Excellent communication and interpersonal skills.
• Exceedingly well organized, flexible. 
• Strong organizational skills and detail oriented.
• Ability to prioritize tasks.
• Demonstrated ability to perform diverse duties under operating and deadline constraints.
• Demonstrated accuracy and thoroughness; monitors own work to ensure quality.

WORK SCHEDULE 

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 10 pounds. Moderate to extended periods of office work with heavy periods of computer usage. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

COMPENSATION & BENEFITS PACKAGE 

• Pay range: $23.94 per hour.
• H&W: $4.93
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

Compliance:

To be considered for this position, all applicants must apply on the company website,  https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).