What are the responsibilities and job description for the Specialist - Accounts Payable/Financial Services position at Katy ISD?
Reports To: Accounts Payable Manager
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS04
Revised: 2/2025
Qualifications:
College hours, high school diploma or GED
Ability to meet deadlines and manage interruptions
Understanding of accounts payable terminology and procedures
General understanding of Procurement Card programs. Good analytical and communications skills
Experience with AP Automation software preferred but not required
Proficient in Excel, Word, Outlook, 10-key by touch and computer data entry
Munis accounting software experience is highly desired, but not required
Possess strong organizational and time management skills
Flexible and adaptable to changes in procedures or work structure
Able to work independently or within a team setting
Stable work history and strong work ethic
Detail orientated, professional attitude, and reliable
Primary Purpose:
Accounts payable system operations, ensuring accuracy and compliance with district policies and procedures. Assist in resolving financial issues and maintaining a smooth accounts payable process.
Major Duties and Responsibilities:
- Develop a comprehensive understanding of accounts payable operations, district budget codes and policies and procedures.
- Input invoices for payment ensuring the pricing is accurate and in line with purchase orders.
- Research payment inquiries and vendor statements to resolve unpaid invoices, past due payments, duplicate payments, credit memos, refunds and disputed items.
- Assist in preparation of checks.
- Scan invoices and other documentation to support full-cycle accounts payable processing.
- Support procurement card transactions, ensuring compliance with district policies and procedures.
Equipment Used:
Personal computer, printer, copier, calculator, scanner
Working Conditions:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Prolonged use of the computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
