What are the responsibilities and job description for the Administrative Assistant position at Kavaliro?
Role: Temporary Administrative Assistant (Automotive Sales Dept.)
- Location: Santa Rosa, Ca (onsite)
- Pay Rate: $27.00-$28.00/hr.
- 3-4 month contract
Our client is seeking an Auto Sales Assistant who will perform a wide variety of semi- routine administrative support duties requiring the use of independent judgment, analysis, and detailed knowledge to assist members in the purchase of a vehicle.
Clerical Support
• Assist Auto Sales Manager with completion of monthly reports and other tasks as needed.
• Controls, creates, and submits invoices for payment for repairs, smog certifications and other reconditioning items on repossessed vehicles.
• Print checks and maintain records for vendor payments.
• Ensure the immediate collection of sales proceeds on each vehicle sold.
• Work closely with the Accounting Department.
• Assemble paperwork on Repossessed vehicles.
• Maintain inventory lists for each credit union’s repossessed vehicles.
• Record and submit applications, claims and cancellations for guaranteed auto protection and mechanical breakdown warranties.
• File Insurance claims on repossessed vehicles, when available.
• Organize, schedule and transport repossessed vehicles for reconditioning.
• Establishes grade and floor pricing for units at auction.
• Partners with Auto Advisors to ensure sales paperwork is complete and organized.
• Complete and release DMV titles.
• Prepare and file DMV ‘Report of Sale’ within 5 days of sale.
• Ensure maximum flexibility to assist in a variety of functions as necessary. Perform vehicle inspections on vehicles including repos, inventory units & others as needed.
• Assist in directing & tracking the reconditioning, detailing & website marketing of inventory.
• Ability to drive cars to mechanics, detail vendors and other reconditioning vendors.
• Ability to move cars around and organize the dealership lot.
Minimum Qualifications- Knowledge, Skills and Abilities
- Knowledge of automobile loans is a plus!
- Excellent service skills.
- Skill in the operation of computers, printers, and modern office equipment.
- Ability to communicate effectively both verbally and in writing.
- Ability to process vehicle sales paperwork.
- Ability to collect trade-in titling documents and loan payoff information.
- Ability to coordinate a variety of activities simultaneously and prioritize work.
- Ability and desire to work in a team environment.
- Ability to work weekends.
- Ability to complete and submit DMV paperwork.
- Ability to work with other credit unions on assimilating repossessed inventory.
- Ability to establish and maintain effective working relationships with a diverse group of people.
- Ability to manage time efficiently and effectively.
- Ability to follow through on tasks.
Salary : $27 - $28
