What are the responsibilities and job description for the Accounts Payable Specialist position at KB Ventures Intermediate Inc.?
Company Overview
Founded in 1969, KitchenBrains®, continually leads the industry in the design, development, manufacturing and deployment of controls, monitors, sensors and IoT connectivity for foodservice outlets and original equipment manufacturers (OEMs) that reduce costs, drive productivity, and increase guest satisfaction. Kitchen Brains brands, including (FAST.)®, Modularm® and KitchenEssentials, feature a growing number of products that incorporate KitchenKorrect™ IoT/cloud connectivity, and can be found in leading QSRs, casual and fine dining restaurants, convenience and grocery stores, schools, hospitals, stadiums and more globally.
Position Summary
The Accounts Payable Specialist is responsible for verifying all invoices for payment, entering all data to the Kitchen Brains ERP system and processing accurate and timely payments to all domestic and international vendors. In this role, you will be a hands-on individual contributor in accounts payable and work as part of the Accounting team, reporting to the Senior Accounting Manager.
Essential Duties and Responsibilities
- Review, verify and process invoices.
- Daily entering of invoices into ERP system ensuring correct approval, coding and matching.
- Compare purchase orders to invoices verifying prices, quantities, terms of payment and other charges and resolve discrepancies.
- Prepare and execute payments to vendors via check, ACH or wire transfer, ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
- Manage the accounts payable process using accounting software and other programs/internal processes and procedures.
- Analyze workflow processes and recommend improvements.
- Establish and maintain strong relationships with new and existing vendors.
- Prepare 1099s.
- Process transactions and perform other accounting duties such as account maintenance, recording entries, filing and supporting external audits.
- Assist with month-end closing activities, including reconciliations and accruals.
- Coordinate new vendor setups and maintain vendor files.
- Reconcile vendor statements and resolve discrepancies as needed.
- Ensure accuracy and completeness of ERP system data and update as necessary.
- Extensive interface with the accounting staff, purchasing department and managers.
- All other accounting tasks and special projects as assigned
Required Education and Experience
- A minimum of two-three years’ experience working in an Accounts Payable role.
- Associate degree in Accounting preferred. Bachelor’s degree in Accounting a plus.
- Strong communication and organization skills are a must and the ability to work with team across the organization – at all levels.
- Great attention to detail and the ability to maintain strict confidentiality is essential.
- Requires familiarity and comfort with ERP systems.
- Proficient in Microsoft Excel and Outlook.
- Experience with functioning PO/Receiver system.
Kitchen Brains is an Equal Opportunity Employer
