Executive Administrative Assistant

Requirement Title: Executive Administrative Assistant

Location: MO - St. Louis - HQ

Contract: 6 months

Rate: $23/Hr on W2

Hybrid role - 4 days On-Site and 1 day Remote

Job Description:

• This position is covering a 6-month maternity leave; the contract will not be extended
• Contractor must work on site at Client HQ M-TH; Fridays are remote
• We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations.
• Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward.
• With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment.
• Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience. 
• You’ll provide advanced administrative and organizational support to our leadership teams.
• No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week.
• You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.
• Manage and maintain calendar for the Chief Digital Officer, schedule meetings, travel arrangements, and expense reports
• Receive phone calls & emails for the executive, and act as the liaison between the office and internal customers, company executives, and outside firms
• Maintain the confidentiality of sensitive information and materials
• Greet visitors and determine whether they should be given access to specific individuals
• Monitor status & maintain regular payments of executive’s St. Louis housing and transportation
• Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders
• Assist in preparing and editing presentations, reports, and other documents as needed
• Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
• Organize Leadership Team meetings and Operational Reviews
• Organize Team building activities, celebrations, workshops etc.
• Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
• Develop and maintain the physical and electronic filing system for department records

Requirements

• High School diploma or equivalent
• 5 years of professional experience as an executive assistant at a large organization with 1 of those years supporting one or more top-level executives
• 3 years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• Day shift

Application Question(s):

• what is the best email and contact number to reach you
• what is your current address with zip code?
• Have you ever worked with Nestlé before?
• when you are available to take calls from my recruiters Mahesh 1(949) 889-3613?

Work Location: On the road

Salary : $20 - $23