What are the responsibilities and job description for the Human Resources Assistant position at KCTCS Careers Site?
Title: Human Resources Assistant
Salary Range: $37,944 annually
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: West Kentucky Community & Technical College
Campus Location: West Kentucky Community & Technical College
Department: Human Resources
Total Rewards
West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
- Exceptional health care, vision, dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
West Kentucky Community & Technical College is seeking a detail-oriented and organized HR Assistant with a strong focus on data entry. In this role, you will support the Human Resources department by accurately entering, updating, and maintaining employee records and HR-related data. This is an excellent opportunity for someone who is highly meticulous, values confidentiality, and is looking for a rewarding career in the education field.
Job Duties:
- Enter and update employee data into HR systems with a high degree of accuracy
- Maintain digital and physical personnel files in compliance with company policies and legal requirements
- Assist with onboarding data entry for new hires, including new hire forms, employment contracts and system setup
- Update employee information such as job titles, department changes, contact details, Family Medical Leave, etc.
- Support payroll functions in a timely manner, including completion of journal entries
- Knowledge of general accounting standards
- Generate reports and spreadsheets as needed
- Assist in general HR administrative tasks, including filing, scanning, and organizing records
- Collaboration with other HR departments throughout KCTCS
- Assist in maintaining an applicant tracking system
- Maintain strict confidentiality of employee data and sensitive information
Minimum Qualifications:
Associates degree in HR or a related field, 3-4 years of relevant experience
Additional Skills Requested:
- Experience with PeopleSoft or similar HRIS
- Experience with Microsoft Office Suite
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Salary : $37,944
