What are the responsibilities and job description for the Senior Administrative Assistant Provost position at KCTCS Careers Site?
Title: Senior Administrative Assistant Provost
Salary Range: $31,680.00 - $41,388.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Big Sandy Community & Technical College
Campus Location: Prestonsburg Community College
Department:
Total Rewards
Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition discounts and waivers
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
Big Sandy Community and Technical College is seeking a Student Affairs Assistant II to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc. Provides exceptional customer service.
Job Duties:
- Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.
- Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.
- Enter all room assignments for the academic courses in PeopleSoft for all campuses.
- Serve as liaison for universities leasing space, aka Lindsey Wilson.
- Calculate overloads for all faculty.
- Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.
- Initiating electronic Payroll Assignment forms for faculty each term.
- Reconcile adjunct budgets with HR.
- Manage Travel and Expenses for Provost budgets lines.
- Order necessary supplies.
- Reconcile the ProCard statement monthly.
- Maintain files, prepare reports, and schedule appointments on behalf of the Provost.
- Manage projects in the Provost Office frequently involving senior administrators of the college.
- Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.
- Assist with high level confidential materials related to the area.
Minimum Qualifications:
Associate Degree and 3 years related experience.
Preferred Qualifications:
Bachelor's Degree and 2 years related experience.
Additional Skills Requested:
Highly proficient in Microsoft Office including Word, Excel and Power Point.
Ability to quickly learn and consistently adhere to policies and processes.
Exceptional discretion and confidentiality.
Salary : $31,680 - $41,388
