What are the responsibilities and job description for the Administrative Assistant IV position at KDG Construction Consulting?
KDG Construction Consulting is seeking an Administrative Assistant IV to join our growing team. The Administrative Assistant IV will be responsible for preparing correspondence, maintaining calendars, setting up and coordinating meetings, taking meeting minutes, copying and scanning documents, logging information, tracking documents, handling phone calls, and greeting and assisting visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.
Responsibilities and Duties: Required Qualifications:
About KDG: KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project.
Employment with KDG: KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, coidentity, national sexual orientation, gender identity, national origin, veteran or disability status.
Responsibilities and Duties:
- Prepare written materials and correspondence.
- Manage calendars for project supervisors and inspection staff.
- Coordinate meetings, prepare agendas, and take meeting minutes.
- Copy and scan documents as needed.
- Maintain project logs and documentation.
- Handle phone calls, greet visitors, and assist them.
- Support communication with project supervisors and inspection staff for document control.
- Track financial documents for budgeting.
- Manage office duties and support inspection staff, including office supplies.
- Serve as a liaison between inspectors and project management/document control.
- Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
- Organize filing systems from pre-construction to project close-out.
- Ensure that inspection issued documents are maintained and in compliance with contract documents and company requirements.
- 10 years or more experience as an administrative assistant
- Collaborate well with others and report directly to SCI & PCI inspectors.
- Write and communicate clearly.
- Provide accurate and timely reporting and suggest improvements.
- Strong organizational skills in a fast-paced environment.
- Experience with Airports is preferred for interacting with Airport, City departments, contractors, and airlines
- May assume other duties as required/needed
- Maybe required to work various shifts as needed
- Post-Secondary Education
Hardware/Software:
- Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
- Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).
About KDG: KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project.
Employment with KDG: KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, coidentity, national sexual orientation, gender identity, national origin, veteran or disability status.
Salary : $75,000 - $80,000
