Administrative Assistant Parents as Teachers - Part Time

Qualifications: 

Required: High School Diploma or equivalent. Ability to maintain files and prepare various reports. Must have computer experience with high-level proficiency Microsoft Office systems (Word, Excel, Outlook, etc), exceptional communication and interpersonal skills, and the ability to operate general office equipment and to build positive office relationships.

Preferred: At least 3 years’ experience in an administrative assistant position, Bilingual.

FLSA: Non-Exempt

Salary Schedule:  Per Approved Support Staff Salary Schedule

Direct Report:  Parents as Teachers Supervisor

Terms of Employment:  12 month, Part Time with an average of 25 hours per week

Eligible for emergency telework: With Supervisor approval

Purpose: Provides a variety of administrative support to assigned administrator and department: establishes and maintains department records; coordinates assigned projects; compiles and distributes a wide variety of material and reports.

Essential Job Functions:

• Attend work in a regular, reliable and punctual manner.
• To “telework” when requested by the District.
• Provide administrative support to respective department with reporting, communication, and scheduling and event coordination.
• Act as a department receptionist, greeting visitors, answering telephone calls in a friendly and professional manner, and communicating effectively in routine, sensitive, and confidential matters, maintain control of visitor entrance.
• Processes a variety of documents and materials (e.g. timekeeping, absence management, purchases and bank reconciliation, mileage reports, and other accounting processes)
• Compiles, designs marketing for, publishes, and promotes early childhood events on SJSD’s website, social media outlets and monthly newsletter
• Responsible for data entry, maintenance, and file retention for all PAT services
• Schedules early childhood screenings and screeners, oversees file maintenance and record retention
• Maintains inventory of supplies and materials for all PAT operations
• Support Parent Educators with recruitment initiatives and school collaboration
• Collaborate with ECSE and ELC administrative assistants frequently to ensure a continuum of services
• Coordinate arrangements for conferences, meetings, travel, etc.
• Participate in professional learning activities and attend all meetings as required.
• Performs other duties as assigned

Employee Behavior and Conduct:

District employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact, both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.