What are the responsibilities and job description for the Administrative Assistant I position at Keck School of Medicine?
Location: San Diego, CA
The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of an expert panel of scientific collaborators committed to advancing the development of new treatments for Alzheimer’s Disease (AD) through innovative clinical trials.
ATRI is looking for an administrative assistant who will provide administrative support to senior management and staff as well as front desk support. This is an excellent opportunity for a detail-orientated individual with a strong work ethic to contribute to ATRI’s overall efficiency and productivity.
Job duties include but are not limited to:
- Assist with various facilities related tasks and ensuring a safe and comfortable environment for everyone.
- Serves as an internal resource to faculty, administrators, staff, or students on departmental and university procedures. Research information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.
- Greet visitors and ascertain name and other pertinent information. Determine nature of visit. Directs or escorts visitor to specified destination, as needed. Notifies appropriate employee of visitor's arrival. Maintains log of all visitors including name, affiliation, date, and time of visit.
- Coordinate travel arrangements and process travel reimbursements
- Create Purchase Orders and learn Workday (finance system).
- Order and maintain office supplies.
- Establish and maintain office filing systems.
- Maintain and update administrative databases, compile data, create reports, and distribute information among ATRI management
- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers, and organizes supporting information, and overseas production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution.
- Backup duties as Receptionist as needed
The administrative assistant will be required to independently analyze, organize and prioritize daily support activities as well as review, evaluate and rank all requests and communications to senior management. Using tact, organizational skills, flexibility, and discretion, participate in special projects as assigned and ensure the efficient and effective functioning of the day-to-day activities of the Institute.
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
Salary is dependent on education and experience.
The hourly rate range for this position is $22.29 - $28.06. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Salary : $22 - $28
