Marketing Events Coordinator

The Marketing Events Coordinator contractor will be responsible for coordinating the event activities across the US Rare Disease Marketing team as well as supporting the team on a daily basis with budget control, marketing material review process management and more!

This is a contract position located in our Fort Lee, NJ headquarters, offering a hybrid work schedule with anticipated hours of 25-40 per week. If needed, packing up boxes, carrying or carting them for shipment may be required in this role.

Responsibilities

• Supports the Global & US Rare Disease Marketing team on the event management which includes being the point of contact for congress organizers in the preparation of the Kedrion participation.
• Leads the planning of congress: organizing internal preparatory meetings, identifying the participants, coordinating registrations, hotel accommodations, planning the booth and promotional material in close cooperation with the Marketing team.
• Tracks, in collaboration with Finance, the promotional budget and works closely with the Marketing Directors/Managers to ensure that the spend will remain within the approved budget.
• Communicates with and helps the Marketing Directors/Managers to manage the advertising agency vendor and the aspects related to the promotional budget.
• Supports the Marketing team in the execution of specific projects
• Point person for the Marketing material review process. Works within cross functional teams to ensure that Medical, Legal and Compliance approvals for the promotional activities are requested and timely achieved with support from the Marketing Directors/Managers
• Works with external vendors in receiving quote proposals; initiates the process for the creation of PR/Pos, tracks the approval process and informs the team about the status
• Manages logistics, marketing collaterals, demonstrations, discounts, advertising, and Facebook schedule.
• Contribute to brand updates and business reviews, as applicable and if time permits
• Ensures that the Rare Disease Insights report is requested and delivered from the Marketing Directors/Managers on time; prepares and distributes the final report to the agreed internal audience
• Ensure that the marketing processes, programs, and internal reports are developed, implemented, and effectively distributed consistent with Kedrion’s corporate guidance and SOPs

Requirements

• Bachelor’s Degree in Business, Marketing, or related discipline
• If entry-level graduate, relevant internship experience can be considered
• For candidates applying with work experience, 1-3 years is preferred and must include event coordination experience.
• Agency management experience a plus
• Excellent people skills and superior customer service/vendor mgmt. skills.
• Strong project management skills with demonstrated experience in working collaboratively across an organization, gaining credibility amongst peers, managers and agency and cross-functional partners
• Ability to manage budgets, and effectively track, monitor and manage expenditures against budget
• High level of attention to detail
• Excellent organizational skills
• Creative problem-solver with strong communications skills
• Self-motivator with eagerness to learn
• Proven ability to work independently
• Must possess a strong work ethic, and be an enthusiastic team player
• Ability to work in a fast-paced environment, and work under tight deadlines and pressure
• Apply creativity, innovation & out-of-box thinking to solve complex business / marketplace issues
• Computer proficiency, including Microsoft Word, PowerPoint, and Excel
• Able to meet the physical demands of the role as outlined above
• This is an independent contractor role where a 1099 will be provided. Requirements