What are the responsibilities and job description for the Accounts Payable Specialist position at Keeneland Association Inc?
Responsible for data entry and maintaining vendor files. Maintains positive relations with vendors and internal team members. Assists with monthly and yearly reporting.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Enter PO/invoice transactions in the A/P system of Sage Intacct for check preparation.
- Scan PO/invoices and attach to voucher in Sage Intacct.
- Match PO/invoices to file copies.
- Match file copies to checks for signature and mailing.
- Maintain vendor files and create new files as needed.
- Pull and copy invoices for fixed assets.
- Email invoices for sales/use taxes as needed.
- Assist with opening and distributing mail to proper departments for payment approval as needed.
- Contact vendors to obtain W-9s, invoices and to resolve issues as needed.
- Assist with the yearly transfer of vendor files from active to last fiscal year.
- Assist with yearly 1099 reporting.
- Regular back-up for monthly sales tax reporting and corporate card processing.
- Other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Two-year certificate from college or technical school; or two to three years of accounts payable experience and/or training; or equivalent combination of education and experience. Strong computer skills required, specifically Excel; Sage Intacct experience a plus. Strong communication skills with internal and external customers required.
LANGUAGE SKILLS
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
CERTIFICATES, LICENSES, REGISTRATIONS
Kentucky State Racing Commission License.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
