Business Administrator

Description

General Function:

The Business Administrator performs a variety of functions to ensure smooth operation of the organization. The Business Administrator is primarily responsible for the accounting and reporting of all government contracts and related costing activities, ensuring compliance with government accounting regulations including Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS).

Qualifications:

The position is full-time salaried-exempt and is not eligible for overtime. The position requires the following qualifications to successfully accomplish the stated job responsibilities:

•  High school diploma or equivalent required; Associates degree in office administration or related field preferred. Work experience may be substituted for academic studies exchanging one year of work experience in a related field for one year of academic education. 
• Must be a self-starter and be able to manage multiple projects and priorities, along with the ability to exercise discretion and sound judgment in dealing with sensitive and confidential issues.
• Must possess a thorough understanding of bookkeeping practices and procedures. 

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient in Microsoft Office Suite (i.e., Excel), QuickBooks, or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify/solve problems.
• Ability to organize and prioritize work.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Requirements

•  Duties/Responsibilities:
• Consults with CEO/President and VP of Operations on fiscal administration and budget procedures.
• Analyzes financial reports in relation to current budget and prior year information.
• Audits expenditures, ensuring compliance with the accounting procedures of the organization.
• Monitors expenditures and prepares monthly financial statements and administrative reports.
• Prepares and submits financial disclosure statements and other reports and documentation.
• Ensures compliance with governmental accounting regulations and generally accepted accounting principles (GAAP).
• Enters journal entries to debit and credit the company’s accounts. Posts journal entries to general ledger.
• Processes payroll and prepares necessary payroll reports.
• Compares bids from vendors and determines, or assists with determination, to whom contracts will be awarded.
• Evaluates competence of vendors and reviews their invoices for accuracy.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Allocates expenditures to correct accounts according to established procedures.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Prepares accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Assists external auditors and provides required statements and information. Complies with local, state, and federal government requirements.
• Coordinates the preparation of the corporate tax return.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and miscellaneous billing. 
• Be receptive to all new company policies and ensure enforcement of the policies as directed.
• Assist with other duties as deemed necessary by the CEO/President.