Payroll Coordinator

Kelber Catering is the exclusive catering company within the Minneapolis Convention Center. We are seeking a full-time Payroll Coordinator to process our bi-weekly payroll and provide HR support for our union employees.

Kelber Catering is a high-volume company servicing a wide variety of groups and events with a payroll size that varies between 100-300 employees per pay period. We are partnered with UNITE HERE Local and adhere to a collective bargaining agreement that outlines pay scales and service gratuity payouts.

POSITION TITLE: PAYROLL COORDINATOR

REPORTS TO: DIRECTOR OF ADMINSTRATION

POSITION SUMMARY:

This position has a variety of responsibilities. The duties include, but are not limited to, creating and maintaining payroll files, and calculating hours for the drafting of payroll checks.

Analyzes, prepares and inputs payroll data. Typically uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws. Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management. He/she is responsible for inputting and updating spreadsheets which are essential for the payroll processing. In this position an individual must respect the confidentiality of the payroll, information reports and other sensitive material that might be classified as trade secrets. This person will provide support to the Director of Administration and Business Office including cash counting and other duties as assigned.

Performing complex, sometime confidential functions to ensure operations flow smoothly Due to the wide variety of tasks; this person must be able to quickly prioritize work and be well organized to handle many tasks at once.

JOB DUTIES AND RESPONSIBILITIES:

1. Poll electronic time clocks and review the download information for completeness and accuracy, including punch edits, schedules, printing reports and adding new hires.
2. Contact various department managers for any missed times.
3. Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions.
4. Prepare the union payroll for processing: This includes but is not limited to calculating accrued time, inputting employee information and hours worked into our computer software system, checking the payroll over, transmitting the payroll, and checking the payroll transmittal.

1. Verify Social Security numbers and all completed government required forms for each newly hired employee.
2. Determine insurance payments and employee eligibility for the union staff.
3. Determine employee raises through the strict guidance of our collective bargaining agreement.
4. Timely accurate data entry of employee demographics and updates to the payroll and time keeping software.
5. Respond to Unemployment claims.
6. Complete employment and wage verifications.
7. Submit and monitor child support payments.
8. Calculate union dues each month and submit for payment.
9. Process bi-weekly transfer of payroll data to Payroll Company.
10. Pull internal management reports from payroll software.
11. Calculate tip pools weekly.
12. Provide support for the Director of Administration.
13. Provide support to managers and employees in the internet-based time keeping platform.
14. Other duties may be assigned to meet business needs.

PREREQUISITES:

Skills: Advanced skill level of Microsoft Word, Excel, and computer aptitude to learn new software programs. Knowledge in the use of copier, scanner, fax and two-way radio.

Availability: Primarily Monday through Friday days with weekend availability and occasional evenings.

Education: High School Diploma with some post-secondary education.

Experience: Prefer a minimum 2 years office/post-secondary experience/education with a focus in business office /human resources setting, combined.