What are the responsibilities and job description for the Director of First Impressions/Administrative Assistant position at Keller Williams Realty Alaska Group?
Job Summary
The Director of First Impressions plays a crucial role in creating a welcoming and professional environment for clients and visitors. This position is responsible for managing front desk operations, providing exceptional customer service, and supporting the administrative needs of the organization. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to problem-solving.
Responsibilities
- Greet and assist clients and visitors in a friendly and professional manner.
- Manage incoming calls, emails, and correspondence with efficiency.
- Perform data entry tasks accurately and maintain organized filing systems.
- Provide executive administrative support, including scheduling appointments and managing calendars.
- Utilize QuickBooks for basic financial tracking and reporting as needed.
- Transcribe meeting notes and prepare documents for distribution.
- Oversee office management tasks to ensure a smooth workflow within the office environment.
- Assist with event planning and coordination as required.
- Utilize DocuSign for document management and electronic signatures.
- Act as a personal assistant to senior management when necessary.
Qualifications
- Proven experience in an administrative or office management role is preferred.
- Proficiency in QuickBooks and other office software applications is highly desirable.
- Strong data entry skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to multitask effectively in a fast-paced environment.
- Experience with event planning is a plus.
- A proactive attitude with the ability to work independently as well as part of a team.
Job Type: Full-time
Pay: $20.28 - $21.03 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Anchorage, AK 99503 (Required)
Ability to Relocate:
- Anchorage, AK 99503: Relocate before starting work (Preferred)
Work Location: In person
Salary : $20 - $21