Lead Real Estate Transaction Coordinator

Job Description

Job Description

Transaction Coordination Leader Real Estate Brokerage

A growing and dynamic real estate office with multiple locations is expanding its Transaction Coordination (TC) division into the Sarasota and Englewood area. We are seeking a highly skilled transaction coordinator with strong local real estate experience to oversee and drive the growth of this division.

This is an opportunity for an experienced professional who thrives in operations, enjoys building systems, and is eager to develop a business that could lead to future ownership.

Why Join Us?

This is more than just a jobit's an opportunity to lead and shape a new division in a well-established, successful real estate company. We are looking for someone passionate about real estate transaction coordination, operations and business growth. If you have a strong understanding of the real estate closing process, a strategic mindset, and a commitment to operational excellence, this role could be your next big career move.

What Youll Do

In the early stages, you will play a hands-on role in running the infrastructure of the TC division. Key responsibilities include :

Setting up systems and processes to efficiently support agents and their transactions.

Overseeing transaction checklists, workflow integration, and service offerings.

Collaborating with leadership and administrative staff to implement back-office procedures and operational frameworks.

Launching TC services to in-house real estate professionals and ensuring seamless onboarding of new clients.

Serving as the primary point of contact for new files, customer inquiries, and transaction-related challenges.

As the division grows, your role will can evolve into a leadership and oversight capacity, allowing you to hire, manage, and scale operations.

Benefits

Annual Base Salary Bonus Opportunities

Paid Time Off (PTO)

Flexible Schedule

Mon-Fri Schedule

Health Insurance

Responsibilities

Key Responsibilities

Acquire and onboard clients, working closely with leadership to expand the division.

Manage all sales and listing transactions from contract to close, ensuring smooth and efficient closings.

Coordinate all aspects of transaction management, compliance, and client communication.

Maintain organized, well-documented files, ensuring accuracy and compliance throughout the transaction process.

Establish strong relationships with agents, clients, vendors, and industry partners.

Oversee transaction coordination staff, workflows, and operational efficiency as the division expands.

Requirements

Who Were Looking For

The ideal candidate has a proven background in real estate transaction coordination (ideally in the Sarasota, or Florida as a minimum), or is experienced in closing management. This person should have a process-driven mindset, exceptional attention to detail, and a strong ability to lead and develop business systems.

Key Qualifications & Skills

3 years of experience in real estate, TC, title, or mortgage operations

Deep understanding of the real estate contract-to-close process in Florida

Strong written and verbal communication skills

Highly organized with exceptional project management abilities

Proactive problem-solver who is calm under pressure

Tech-savvy and comfortable implementing systems and tools

Strong leadership potential, with the ability to train and develop a team over time

Customer service-oriented mindset with a focus on client satisfaction

A high level of integrity, accountability, and professionalism

What We Offer

Competitive salary, based on experience

Career growth opportunities, including leadership development and the opportunities to advance to leadership roles.

A supportive, collaborative work environment with high-achieving industry leaders

The opportunity to help scale a business further, making a lasting impact on our real estate operations

Job Type

Full-time, in-person role that serves both our Sarasota and Englewood, FL locations.

If you are a motivated, growth-minded real estate TC professional who thrives in operational leadership and wants to drive the expansion of a thriving transaction coordination division, wed love to hear from you!

Apply today and take the next step in your real estate career!