What are the responsibilities and job description for the Traveling Onsite Construction Field Administrator position at Kelley Construction?
Overview
Kelley Construction is a multi-faceted commercial and industrial general contractor licensed to perform work in many states across the United States. We offer a wealth of technical expertise in all areas of commercial construction including: restaurants, medical facilities, warehousing, fast food chains, large design-build expansions and general office renovation. We also have broad experience in industrial construction, from liquid storage and containment and petroleum related construction to pre-engineered metal buildings and concrete construction.
Job Skills / Requirements
POSITION SUMMARY: The Traveling Onsite Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
JOB DUTIES:
- Provides high-level administrative support to an assigned executive or director-level employee.
- Responds to and resolves administrative inquiries and questions.
- Maintains filing systems as assigned.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.
- Performs other general clerical and administrative duties as requested, which may include recordkeeping, maintaining office supplies, and coordinating equipment maintenance, and handling packages and correspondence.
- Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
- All other duties that assigned.
MINIMUM REQUIREMENTS
- Minimum of 2 years of experience of administrative support in the construction industry.
- Must be willing to travel for up to, not limited to, 6 weeks at a time.
- Individual must possess a high-level of confidentiality and professionalism.
- Must be knowledgeable of office support functions.
- Must possess strong clerical and administrative skills.
- Individual must be efficient with Microsoft Office: Word, Excel, Access, PowerPoint
- Must have the ability to interpret, apply and explain complex information such as regulations, policies, or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
- Ability to lift, bend, stoop, and reach.
PHYSICAL DEMANDS: Must be able to lift, bend, stoop and reach. Must have the ability to sit for extended periods of time, and use a computer monitor and keyboard.
Additional Information / Benefits
Kelley Construction, Inc., is an equal opportunity employer. As such, the Company is committed to basing employment decisions on merit, qualifications and abilities. Kelley Construction, Inc., does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veteran's status, or any other characteristics protected by law. This policy governs all aspects of employment, including selection, job assignments, compensation, discipline, termination, and access to benefits and training.
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan
Screening Requirements: Drug Screen, Criminal Background Check, Physical Exam
