Logistics Administrator

Overview

Logistics Administrators are responsible for auditing, processing and reconciling all carrier freight bills and carrier packets timely and accurately, while providing financial, clerical and administrative support to Operations.

Responsibilities

• Audit and process carrier freight bills timely in accordance with the Carrier Invoice Approval Process.
• Image/scan all carrier freight bills.
• Ensure timely billing of shipments.
• Research and assist with problem solving of all freight bill discrepancies.
• Generate and issue invoices to customer.
• Assist Corporate Collections by researching requests pertaining to the reconciliation and collection of delinquent accounts directly or through appropriate channels, including payment inquiry.
• Document and record financial status (credit reports) of all new customers when required.
• Identify and alert Operations of delinquent customers placed on credit watch and/or hold.
• Monitor  payments  for  ON HOLD customers.
• Receive, research and resolve a variety of routine internal and external inquiries concerning carrier and customer payment, including communicating the resolution of discrepancies to appropriate persons.
• Process Carrier Freight Claims according to CFR49 regulations.
• Enter and scan new carrier information.  
• Manage checklist of new carrier information from start to finish, providing timely distribution of information to teams by uploading data into the TMS.
• Maintain all updated carrier information; enter insurance information and operating authority timely into the TMS.
• Assist Logistic Managers with tracking, tracing and progression of carrier shipments.

Qualifications

• 2-3 years administrative experience
• Strong organization skills
• Attention to detail
• Excellent written and oral communication
• Ability to prioritize in a fast-paced environment
• Strong teamwork, initiative, and customer service skills

Benefits

• Stable and growing organization
• Competitive yearly pay starting at $29k
• Professional, positive and people-centered work environment
• Comprehensive benefits package: Health, Dental, Vision, AD&D, 401(k), etc.
• Paid holidays (8); paid vacation and personal days

Salary : $29,000