What are the responsibilities and job description for the Executive Assistant position at Kelley Supply Inc.?
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our President and leadership team. In this role, you will be instrumental in conducting research, preparing statistical reports, managing communications, and performing a variety of clerical and organizational tasks. The ideal candidate will possess exceptional time management skills, professionalism, and a commitment to confidentiality.
Responsibilities
- Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintain office management tasks such as filing documents, managing correspondence, and ensuring a well-organized workspace.
- Serve as a personal assistant by handling various personal tasks for executives as needed.
- Assist in project coordination by tracking deadlines, deliverables, and providing necessary updates to stakeholders.
- Utilize computer literacy skills to create reports, presentations, and other documents using various software applications.
- Act as a liaison between the President and Kelley Supply employees, fostering clear and professional communication.
- Conduct research, compile data, and prepare sales reports using PowerBI and other software tools.
- Demonstrate excellent phone etiquette while handling inquiries from clients and partners.
Essential KSAs:
- Time Management – Proven ability to prioritize and meet deadlines in a dynamic environment.
- Organizational Skills – Exceptional attention to detail and ability to manage multiple tasks and projects.
- Professionalism – Consistent display of professionalism in all interactions and situations.
- Proficiency in both written and verbal business correspondence.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with basic skillsets sufficient for day-to-day administrative tasks.
- Ability to handle sensitive information with utmost confidentiality.
- Problem-Solving Abilities - Strong decision-making skills and a solutions-oriented mindset.
Education & Experience:
- Associate or bachelor’s degree in business administration or related field preferred.
- High school diploma required.
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
Why Join Kelley Supply?
- Small family owned company.
- A dynamic and collaborative workplace environment.
- Opportunities to work closely with senior leadership.
- Access to a professional development program to support your growth and career advancement.
- A company deeply committed to its core values of Integrity, Resilience, Collaboration, Family Orientation, Positive Attitude, and Accountability. We believe these values are the foundation of our culture and guide everything we do. If you share these same values and are looking for a team that embodies them, we encourage you to join us!
If you are a motivated individual who thrives in a fast-paced environment and is looking for an opportunity to contribute significantly to our executive team, we encourage you to apply.
Job Type: Full-time
Pay: $59,746.00 - $63,240.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health savings account
- Life insurance
- Professional development assistance
- Referral program
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $59,746 - $63,240