What are the responsibilities and job description for the Financial Executive Assistant position at Kellton?
Job Details
Financial Executive Assistant
Location: NYC
Duration: 12 months
Rate: $25.00 - $30.00/hr
RESPONSIBILITIES:
Heavy calendar management for high-level executives. Schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
Telephone coverage, answer phones, take accurate messages, know executives whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
Coordinate all related conference rooms including any catering, audio/video conference set up
Coordinate closing dinners, client outings
Arrange all aspects of travel, keeping executives travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services
Prepare all itineraries
Prepare and submit all expense reports on a timely basis
Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
Maintain filing system, correspondence, documents and personal files for Executives
Navigate Firm s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
Collect and distribute Managers mail; arrange messenger and overnight package services
Provide backup support for colleagues during vacation/sick days, and assist their Executives as needed with phone coverage and other office needs
Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work areas, etc.
Required Skills and Personal Attributes:
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible with coverage & changes
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other applications helpful include Excel, PowerPoint, internet
Solid typing skills (60 wpm)
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Salary : $25 - $30
