Office Manager

Kelly Architectural Services, located in South Zanesville, is an architectural firm that specializes in medium size commercial and industrial new design and construction administration. We are seeking an office manager who will be the sole admin in an office of 6 architectural and design professionals. The successful candidate will have strong office skills, good communication skills (both written and oral), pay an acute attention to detail and have a solid knowledge of Excel and Word. Preference will be given to those with admin experience in the construction industry. Please submit your resume online as well as the results of any skills tests that you have completed.

Responsibilities of the Office Manager

• Managing the schedule of staff
• Managing workflow to ensure efficiency and timeliness
• Preparing spec books for construction documents
• Managing contracts and contact information on all clients
• Using spreadsheets, monitor time spent and reimbursable expenses on all projects
• Archiving finished projects
• Running prints and preparing construction document packets
• Track expenses as needed
• Correspondence
• Managing calls and messages for staff

Requirements of the Office Manager

• A solid working knowledge of Microsoft Office Suite Excel and Word
• An excellent command of written and spoken English
• The ability to work well with others
• The drive to become a team player and to lead when necessary
• Uphold confidentiality of all projects and clients

Benefits of this Office Manager position

• Full time position
• Monday through Friday only
• Paid holidays
• Paid vacation
• Retirement Simple IRA
• We are a small office so you won’t feel lost amngst a large staff
• We are a well-established architectural firm who takes pride in having a reputation for delivering our work with expertise and professionalism
• We are committed to strong integrity and ethics. You’ll never be asked to do anything remotely unethical
• We are an equal opportunity employer
• Pay is commensurate with experience

Job Type: Part-time

Pay: $12.00 - $16.00 per hour

Expected hours: 16 – 32 per week

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Schedule:

• Day shift

Ability to commute/relocate:

• Zanesville, OH: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $12 - $16