Clinical Finance Coordinator

Clinical Finance Coordinator

Hybrid - Onsite in Irvine, CA Tues, Thurs, and every other Friday

Essential Functions & Duties,

• Provides financial support for Departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
• Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
• Close collaboration with members of the Clinical Research and Finance teams.

Core Job Responsibilities include but not limited to:

• Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
• Assisting in the creation, tracking and management of Purchase Orders.
• Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
• Perform final payment reconciliation before site closure
• Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
• Review open PO lists and work with clinical research team to ensure appropriate PO closure.
• Support quarterly financial accrual process with finance and study teams
• Complete required financial checks for investigators and facilitate any required documentation.
• Support vendor management activities including:
• Liase with procurement and Legal for appropriate contract generation
• Creating and maintaining supplier accounts in financial system.
• Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
• Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
• May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Interfaces – Primary/Other:

• Primary interfaces: Provider/Agency Functional Manager, Company Point of Contact, and Clinical Research team members
• Other Interfaces: Internal Company partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc.

Minimum Qualifications & Requirements

• Associate with at least 1-3 years professional working experience, preferably in a clinical research setting
• Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
• Recent experience in finance with working knowledge of financial terminology, highly desirable
• Experience working with Clinical Studies and Trials, highly desirable
• Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
• Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
• Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
• Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
• Advanced proficiency with MS Office, especially Excel and Outlook.