Executive Assistant (Part-Time) - NIH

Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with the leading medical research center in the world. We are seeking a Executive Assistant to support the National Institutes of Health (NIH) in Rockville, MD. This is an on-site position.

This is a part-time, long-term contract position which offers:

• Competitive compensation and comprehensive benefit package
• Paid leave (min 120 hours) as well as 11 paid federal holidays and 401K plan.
• Access to NIH’s unparalleled resources and niche scientific initiatives.
• Learn more about what Kelly can do for you at https://government.kellyservices.us/

TASKS/SERVICES:

• Independently facilitate and coordinate all aspects of calendars, ethics approvals, purchase request processing, logistics, correspondence, and special projects in the Office of the Division Director
• Handle all aspects of travel planning and processing for domestic, international, sponsored, and local travel, including scheduling, reimbursements, vouchers, and last-minute changes
• Schedule and provide logistical support for meetings, retreats, video conferencing support; arrange travel, lodging, logistics, and interview schedule for candidates for new positions
• Plan agendas and arrange all logistics for meetings with Division senior leadership and scientific staff
• Prepare executive briefing documents, as requested by Division senior leadership
• Proactively engage in long-term strategic planning for future needs in support of Division leadership
• Coordinate time, space, and financial resources of the Division
• Facilitate orientation and on-boarding of new Division staff; initiate training of new administrative staff in systems and processes
• Communicate directly and effectively with the leadership, Program Officers and Senior NIH officials, including the NIH Office of the Director
• Assist in task related to meeting minutes/summary reports, meeting coordination, expense reconciliation, project management/planning, timekeeping, fellowship program management - website content management, executive level support, and outreach Activities

REQUIREMENTS

• Bachelor’s Degree
• Minimum 5 years of administrative and executive support experience