Accounts Payable Specialist

Summary:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role will focus on processing invoices, reconciling statements, and ensuring accurate financial record-keeping for the company. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work independently.

Duties / Responsibilities:

• Process accounts payable invoices, ensuring accuracy and timely payments to vendors.
• Review and verify invoices and check requests, resolving any discrepancies or issues.
• Match invoices to purchase orders or receiving documents.
• Enter invoices into the accounting system and maintain up-to-date records.
• Prepare and process electronic transfers, payments, and check runs.
• Reconcile vendor statements and research and resolve any outstanding balances.
• Assist in month-end closing tasks, including accounts payable accruals.
• Maintain vendor files and ensure proper documentation is stored and accessible.
• Communicate with vendors regarding payment inquiries and resolve issues as needed.
• Collaborate with other finance team members to support general accounting functions.

Required Qualifications:

• High school diploma
• Minimum of 1-2 years of experience in accounts payable or a related field.
• Proficiency with accounting software
• Strong knowledge of MS Office, particularly Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Associate’s degree in Accounting or related field preferred.
• 2 years of experience in accounts payable or related field.

Normal Working Hours and Conditions: Core business hours are generally 8:00 am – 5 pm. However, this position may require work to be performed outside of normal business hours based on Company operations.

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office setting including verbally communicating, seeing and hearing to exchange information and fine coordination including use of a computer keyboard. Daily physical functions include standing, sitting and walking for prolonged periods of time and occasionally stooping, bending, kneeling, crouching, reaching, and twisting. The employee may engage in lifting, carrying, pushing, and pulling light to moderate amounts of weight up to 25 pounds. The position also requires the operation of office equipment requiring repetitive hand movement.