What are the responsibilities and job description for the Records Micrographics Technician position at KENAI PENINSULA BOROUGH?
Under the general direction and supervision of the Records Manager and Borough Clerk, the records/micrographics technician is responsible for the preparation, microfilming, storage and retrieval of borough and school district documents.
High school diploma or GED; prefer one year of computer experience including the use MS Word, MS Excel, Outlook and Adobe Acrobat Pro. Experience with SharePoint and operating microfilm equipment desired;
Must have and maintain a valid Alaska driver’s license.
1. Prepares, films/scans, and indexes borough records. Transfers scanned documents to microfilm as needed in cooperation with external vendors.Must have and maintain a valid Alaska driver’s license.
2. Assists in maintaining archived borough records according to the established records management program and software system.
3. Assists department record custodians with data entry in the records software system.
4. Accepts and picks up new records to be archived at the Records Center; first, verifying the records are in compliance with KPB Procedures and the Records Retention Schedule. All record deliveries and pick-ups are accomplished with the department’s delivery vehicle.
5. Transfers and retrieves archived records to/from borough departments at various borough campuses. All record deliveries and pickups are accomplished with the department’s delivery vehicle.
6. Provides reference service with microfilm and paper copies.
7. Maintains production and checkout logs, and other various reports.
8. Maintains daily operations of micrographic equipment.
9. Prepares records for destruction in accordance with the Kenai Peninsula Borough Records Retention Schedule and under the direction of the Records Manager.
10. Coordinates pick-up of confidential documents and oversees destruction of same documents while ensuring security protocols are followed.
11. Completes Records Transfer List and prepares reels to be sent to the Alaska State Archives for off-site storage.
12. Ensures that the Records Management building is kept secure at all times.
Other Functions:
1. Performs various clerical duties.2. Assists in clerk's office when needed.
3. Other related duties as assigned.
Examination: Related skills tests as required.
Salary : $23
