What are the responsibilities and job description for the Senior Account Clerk - Revenue position at KENAI PENINSULA BOROUGH?
Under the general direction and supervision of the property tax and collections supervisor, the senior account clerk - revenue is responsible for receiving and recording revenues. Performs a combination of calculating, entering and verifying duties to obtain primary financial data for use in maintaining borough accounting records.
High school diploma or GED; at least two years accounting experience; operate ten-key by touch with a minimum of 8000 kph; type 45 wpm; college level accounting courses may be substituted for up to 18 months of the experience required. Prior governmental accounting and data processing experience is desirable. Proficiency in computer/spread sheet programs, microfilm read/printer; and ability to operate a multiple line phone system. Requires excellent oral, written, organizational and communication skills to deal with the high volume of customer and phone inquiries on a continuous basis. Must be able to work with minimum supervision.
Senior Account Clerk - Revenue Range J: Requires basic ability to complete tasks 1-9 under "Essential Functions" below.
Senior Account Clerk - Revenue Range K: After the successful completion of two (2) years at the Range J level, a Senior Account Clerk, Revenue, in good standing with the Borough, may be non-competitively promoted to Range K at the discretion of the Department Head once they are able to demonstrate competence in tasks 10-13 listed under "Essential Functions" below.
- Responsible for the processing of all KPB receipts including, but not limited to, real estate and personal property tax, oil revenue, sales tax and miscellaneous revenues, direct deposits and wire transfers, solid waste deposits and judgment payments promptly to meet legal deadlines.
- Responsible for daily bank deposit to maximize obtainable interest and maintenance of cash drawer. Researches, prepares and processes bank returned checks and issues refund of credits.
- Responsible for calculating taxes, penalties and interest for real estate and personal property according to KPB Code of Ordinances. Responsible for computing and input of majority of adjustments to accounts on the tax and judgment systems.
- Responsible for taxpayer relations in person and via phone; including, but not limited to, explanations of borough ordinances relating to tax filing and payment deadlines, exemptions and waivers of penalty and interest. Responds to all correspondence from taxpayers regarding late payments, penalties, interest, credits and adjustments of tax accounts. Researches overdue accounts, relays information to taxpayers and generates needed adjustments to tax accounts.
- Responsible for processing sales tax returns, notices and resale/exempt card applications received over the counter and through the mail. Responsible for noting and flagging delinquent sales tax returns and processing as prescribed in the sales tax batching procedures to assist the sales tax department in meeting legal deadlines.
- Works closely with other borough divisions regarding, but not limited to, regular accounts, delinquent accounts and bankruptcies.
- Assists Property Tax and Collections Manager with preparation of manual tax bills for taxpayers, receiving and recording of all penalty and interest waivers, and a variety of other duties as needed.
- Accountable for explaining Borough procedures, policies and ordinances regarding taxes and other receivables as well as provide tax information for billing purposes to governmental agencies, title and mortgage companies, banks and the general public according to policy.
- Responsible for reconciling all daily work to verify posting accuracy. Works with the Accounts Payable Clerk to reconcile bank statement on a monthly basis. Maintains detailed spreadsheet of all daily records, adjustments and bank corrections as required to comply with requests from other departments and auditors.
- Generates "Estimated Tax Bills" requested by the Planning Department and issues certificates for paid taxes on parcels being subdivided prior to plat recording.
- Responsible for daily maintenance and balancing of annual spreadsheets on oil revenue assessments received from the State of Alaska. Initiates billing requiring early payment by oil companies of taxes as specified in the Alaska State Statutes. Point of contact for the State of Alaska government offices with payment information.
- In the absence of Account Clerk, performs daily accounting and final review of all monies received through the front cashier's cash drawers. Reviews accuracy of daily receipts, scans and records checks on automated check reader, and prepares daily bank deposit of monies collected.
- Assist Delinquent Accounts Specialist with the end of redemption process for the annual real property tax foreclosure including certified mailing of notices to owners, lienholders, and government agencies and reviews and processes invoices for payments of limited liability reports.
Other Functions:
- Other related duties as assigned.
While performing the duties of this job, the employee is frequently required to communicate orally, and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary : $25
