Grants Services Manager

Grants Services Manager

Department: Finance

Program: Finance

Reports To: Finance Director

Employment Status: Full Time

FLSA Status: Exempt

Schedule: 40 hours/week

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

The Grants Services Manager position provides leadership and technical oversight in developing and managing all federal, state and private grants of the Kenaitze Indian Tribe.

Essential Functions

• Facilitate pre-application meetings with staff to establish timeline for completion and task assignments
• Work with staff to prepare proposals to maintain current funding levels, and to seek funding for new programs
• Work collaboratively with others to write, edit and prepare grant proposals such as project narratives, grant-specific budgets, and standard forms with sufficient time for internal review, revisions and submission to the granting agency
• Create and gather supporting material for grant proposals such as job descriptions, resumes, organizational charts, bibliographies, etc
• Draft and obtain letters of support, letters of commitment, and Tribal resolutions
• Maintain the necessary records, files, reports, databases and resource material pertinent to grants activities to ensure effective Grants department operations and compliance with federal, state, local and Tribal regulations
• Review Notice of Awards, distribute to program staff
• Schedule and facilitate post-award meetings to advise necessary staff on approved grant proposals
• Work with staff to effectively communicate awarded program goals and objectives, scope, feasibility, and grant compliance requirements
• Support program staff in coordinating, developing, and administering grant programs
• Assist with programmatic reporting and grant close-out, as requested; Maintains all KIT policies, KIT procedures and strict confidentiality of all KIT information
• Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Repetitive Motion

Hazards and Atmospheric Conditions

• None

OSHA Categories

• Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

List Equipment used for the job: Computer, copier, scanner, 10 key, and other office equipment

List Tools:

Drives KIT or Personal Vehicle:

Travel

Local

In-State

Out-of-State

Qualifications

Education

• Bachelor's degree in business administration or related field or a combination of education and experience in a related field may be substituted for a degree

Experience

• Five years (5) of experience in grant management and administration

Preferred

• Knowledge and experience working with cultural diversities

License/Certification

• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire, or, with approval of the hiring manager, sign a *Memorandum of Understanding (MOU) in lieu of having a driver's license to perform the required duties of the position (If Applicable)

Special Skills

• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Proven organizational and project management skills
• Ability to communicate clearly and effectively orally and in writing
• Ability to multi-task, work independently, and meet deadlines
• Attention to detail required
• Ability to adapt well to change
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and the Indian Child Protection and Family Violence Prevention Act (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.

*Memorandum of Understanding: Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe.