What are the responsibilities and job description for the Real Estate Sys Control Analyst position at Kenan Advantage Group?
Description
Position Overview
The Real Estate Systems & Financial Controls Analyst is a key individual contributor responsible for ensuring the integrity, accuracy, and efficiency of real estate financials, agreements, and system processes. This role operates at the nexus of real estate, finance, and operations, serving as the Tango system expert while conducting comprehensive audits to identify and rectify financial discrepancies related to leased and owned properties.
Reporting directly to the Director of Real Estate, with a dotted line to the Chief Financial Officer (CFO) and Finance, this position plays a critical role in auditing property-related expenses, tracking undocumented agreements, and establishing internal policies to optimize reporting, control costs, and enhance operational transparency. The successful candidate will proactively engage with landlords, vendors, and internal stakeholders to resolve issues, recover lost funds, and ensure compliance with contractual obligations.
Key Responsibilities
Real Estate Systems Administration & Process Optimization
Qualifications & Skills
The Real Estate Systems & Financial Controls Analyst will play a pivotal role in strengthening financial controls, preventing revenue leakage, and enhancing operational efficiencies across the company’s substantial real estate portfolio. By uncovering financial discrepancies, improving reporting accuracy, and driving policy implementation, this position will generate measurable cost savings and long-term value for the organization.
Position Overview
The Real Estate Systems & Financial Controls Analyst is a key individual contributor responsible for ensuring the integrity, accuracy, and efficiency of real estate financials, agreements, and system processes. This role operates at the nexus of real estate, finance, and operations, serving as the Tango system expert while conducting comprehensive audits to identify and rectify financial discrepancies related to leased and owned properties.
Reporting directly to the Director of Real Estate, with a dotted line to the Chief Financial Officer (CFO) and Finance, this position plays a critical role in auditing property-related expenses, tracking undocumented agreements, and establishing internal policies to optimize reporting, control costs, and enhance operational transparency. The successful candidate will proactively engage with landlords, vendors, and internal stakeholders to resolve issues, recover lost funds, and ensure compliance with contractual obligations.
Key Responsibilities
Real Estate Systems Administration & Process Optimization
- Serve as the Tango system administrator and subject matter expert, responsible for training internal teams, ensuring accurate data entry, and optimizing reporting capabilities.
- Develop and implement internal policies, controls, and best practices for real estate data management, lease administration, and financial oversight.
- Oversee document retention and tracking to ensure all real estate agreements, amendments, and financial records are properly archived and easily accessible.
- Conduct rigorous audits of accounts payable related to all leased and owned properties, identifying and resolving billing discrepancies, overpayments, and compliance issues.
- Ensure all lease terms, pass-through expenses, and property-related financial obligations are correctly recorded and reconciled.
- Collaborate with finance and accounting teams to verify financial reports, lease obligations, and expense allocations.
- Proactively identify financial inefficiencies, cash flow risks, and cost-saving opportunities, presenting actionable recommendations to leadership.
- Act as the primary liaison between real estate, finance, accounting, and operations, ensuring alignment on financial reporting, compliance, and property management initiatives.
- Investigate and resolve missing, undocumented, or outdated real estate agreements, engaging directly with landlords, vendors, and internal teams to recover lost documentation and mitigate risk.
- Provide data-driven insights and strategic recommendations to enhance financial and operational efficiencies.
Qualifications & Skills
- 5 years of experience in real estate systems administration, financial auditing, lease accounting, or property management.
- Expertise in Tango or comparable real estate management software, with experience in system administration, reporting, and user training.
- Strong knowledge of lease structures, property accounting principles, and accounts payable processes.
- Proven ability to analyze complex financial data, identify discrepancies, and implement corrective measures.
- Excellent communication and stakeholder management skills, with the ability to engage effectively with landlords, vendors, and cross-functional teams.
- Highly detail-oriented with a strong track record of driving financial accuracy, compliance, and operational improvements.
- Self-motivated with the ability to work independently while contributing to broader organizational goals.
The Real Estate Systems & Financial Controls Analyst will play a pivotal role in strengthening financial controls, preventing revenue leakage, and enhancing operational efficiencies across the company’s substantial real estate portfolio. By uncovering financial discrepancies, improving reporting accuracy, and driving policy implementation, this position will generate measurable cost savings and long-term value for the organization.
