What are the responsibilities and job description for the Office Supervisor position at Kenco Group?

About the Position

The Office Supervisor is responsible for directing the work of associates in the warehouse / distribution office environment. This position is responsible for the safety and quality of work for departments and areas of responsibility.

Functions

Assists Operations Manager with the site's planning, execution and communication of daily clerical and operational processes.
Determine work volume, prepare work schedules, and expedite workflow to ensure maximum effectiveness within the department.
Assign duties and examine work for quality, neatness, and conformity to policies and procedures.
Ensures that the warehouse clerk employees are following proper daily task procedures.
Mentor and coach associates, including corrective actions as well as performance evaluations.
Perform training of policies, procedures, and Standard Works to ensure processes are followed.
Assist Safety Advocate with all aspects of Safety Program and participate on the Safety Committee.
Assist in the development of processes and process improvements.
Performs general administrative functions (data entry, scanning, filing, and correspondence).
Perform daily housekeeping of workflow by managing customer orders and information to ensure completeness and timeliness.
Track and maintain supply order for the facility, including the offices as well as the warehouse. Manage orders against the general ledger to ensure proper budgeting.
Responsible for invoice processing and accounts payable for the facility.
Responsible for vetting new vendors that are not in the preferred and approved network.
Assists site leadership in the collection of KPI data
Assists with site implementation, maintenance, and continual improvement of successful corporate / network programs.
Other duties as assigned by management

Qualifications

Bachelor's Degree (B.A / B.S.) from a four-year college; or equivalent experience and / or training; or equivalent combination of education and experience.

Must be able to pass a background check and drug screen.

3-5 years prior related supervisory experience in an office warehouse / distribution environment

Experience using warehouse, transportation, and inventory management systems required.

Strong technical skills utilizing the Microsoft Office Suite.

Ability to motivate, train, lead, and evaluate the performance of warehouse office associates.

Ability to interact with all levels of staff and external customers in a courteous and professional manner.

Ability to act as a change agent and drive continual improvement.

Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.

Ability to communicate with tact, diplomacy, and authority, when necessary.

Competencies

Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Decision Quality - Making good and timely decisions that keep the organization moving forward.

Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

Leading People - Ability to develop and implement strategies to maximize employee performance and foster employee engagement in meeting the organization's strategy.

Strategic Agility - Gains perspective and balances the pressure between daily tasks and strategic actions that impact the long-term viability of the organization.

Travel Requirements

This position is not expected to travel.

For California residents - please enter or copy / paste the address below into your address bar to review an important notice regarding Kenco's privacy policy.

https : / / www.kencogroup.com / ccpa-notice-at-collection-for-employees-and-applicants /

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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