Records Clerk

The Kendall County Sheriff's Office is now accepting applicants for the position of Records Clerk.

Position Description Overview

This role is full-time and requires 37½ hours of work per week, Monday through Friday, from 8 a.m. to 4:30 p.m., on-site in Yorkville, Illinois. This task is clerical in nature and concerns the Sheriff's Office's police records system. Work includes carrying out a range of tasks, from simple to intricate secretarial work. Entering and collating information about criminal incidents, copying documents, updating schedules and other documents, answering phones and directing calls, welcoming guests, writing simple letters, transcribing and filing reports, and entering data into the computer system are among the responsibilities. Work is performed under the direct supervision of the Sheriff’s Office Records Manager.

Principle Duties and Responsibilities

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to, or extension of, the position. Cross training in all areas is essential.

• Serves as primary contact for the Sheriff’s Office, greets visitors and answers incoming calls; provides information, assistance, and direction as appropriate.
• Processes and distributes all outgoing mail.
• Receives cash, check, and credit card payments for fee processing payments into the Sheriff’s Office QuickBooks.
• Processes all paperwork regarding civil process, warrants, crash reports and other records paperwork and reports. Also involved is the preparation of monthly reports for Civil Process papers and monies billed for services.
• Transcribes reports according to accepted format, revise reports as needed and fills report requests pursuant to the Freedom of Information Act and requests for reports from the State’s Attorneys’ Office and other municipalities or government agencies, making all necessary redactions and disseminating.
• Making sure that all mail and faxes received in the Records division are accurately delivered to the proper recipients in a timely manner.
• Maintenance, storage, placement, and upkeep of files.
• Any other assignments as requested by Supervisors.

Minimum Qualifications

• High school diploma or GED required
• Strong customer service skills required
• Proficient in oral and written communication
• Ability to multitask in a busy work environment
• Knowledge of basic accounting and mathematics
• Understanding of the Freedom of Information Act (FOIA) preferred but not required
• Desire to work in a confidential and professional environment
• Experience in typing, record keeping, or secretarial work, or equivalent combination of training and experience.
• Preference for Tyler/New World Records Management System and National Incident Based Reporting experience is preferred but not required
• Law Enforcement Agencies Date System (LEADS) Certification or ability to earn it is required to input, amend, and update information in the State records system.
• Prior experience in law enforcement or public safety is preferred but not necessary.

Benefits:

• Base salary: $36,075 per year/DOQ
• Approximately 14 paid holidays per year (the holidays are approved each year by the Kendall County Board).
• Paid vacation time – available for use immediately and increases incrementally with years of service.
• 12 paid personal/sick days per year.
• Group health insurance (For 2025 plan year, Blue Cross/Blue Shield HMO & PPO options available for employees and family members).
• Dental insurance – available for employee and family members.
• Vision insurance – available for employee and family members.
• Illinois Municipal Retirement Fund (IMRF) Pension Plan.
• Employer sponsored life insurance – employee only coverage.
• Employee sponsored life insurance – available for employee and family members.
• AFLAC benefit options.
• Employee Assistance Program.
• This position qualifies for the federal Public Service Loan Forgiveness Program.

How to Apply:

Interested candidates can complete the Kendall County Employment Application, which includes attaching a resume and cover letter at the link below:

https://selfservice.co.kendall.il.us/ess/EmploymentOpportunities/JobDetail.aspx?req=3127&sreq=1&form=SRF&desc=SHERIFF RECORDS CLERK

Application deadline is 11:59pm Sunday, February 23, 2025

Kendall County is an Equal Opportunity Employer. Consistent with the Americans with Disabilities Act (ADA) and the Illinois Human Rights Act (IHRA), it is the policy of Kendall County to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Kendall County Human Resources Department at the address above.

Job Type: Full-time

Pay: From $36,075.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Yorkville, IL 60560 (Required)

Ability to Relocate:

• Yorkville, IL 60560: Relocate before starting work (Required)

Work Location: In person

Salary : $36,075