What are the responsibilities and job description for the Legal Secretary position at Kennebec County?
Kennebec County District Attorney's Office
JOB PURPOSE:
Handles new cases from Police Departments by entering them into the computer. Responsible for maintaining the records until the case is completed. Types complaints, motions and correspondence as needed.GENERAL EXPECTATIONS:
- Be committed to the mission of the County.
- Work as a member of a team in the performance of duties.
- Be punctual for scheduled work and use time appropriately.
- Work in harmonious relationships with all county staff and community.
- Perform duties in a conscientious, cooperative manner.
- Perform required amount of work in a timely fashion with a minimum of errors.
- Be neat and maintain a professional appearance.
- Possess a valid Driver’s license.
- To understand and work within Kennebec County Government Policies and Procedures.
- To work collaboratively as a member of a team with various groups of staff depending on the issue addressed.
- To accept shared responsibility with other team members to successfully accomplish goal of each team which he or she is a member.
- To assure quality in work performed in order to facilitate the delivery of quality services.
- Maintain confidence and protect County by keeping information concerning clients and County Operations confidential.
ESSENTIAL JOB RESPONSIBILITIES:
- Assists the Attorneys by entering new cases into case management system, enter and review warrant requests and summonses from police departments and keep information updated.
- Follows up on the cases by making any needed corrections in case management system from reports received by CHRI, copy lists and return to CHRI. Generating a complete file on subject or updating current records.
- Assures proper handling of correspondence from Attorneys or Defendants by making copies of any offer, complaint and/or police narrative for defendants.
- Assists Victim Witness Advocates and Domestic Violence Investigators by making copies of domestic violence cases, entering information in the case management system, and keeping information updated.
- Assists Attorneys by making sure that they have all the necessary witnesses for court trials, documents for emergency court, and regularly scheduled court hearings.
- Assists Attorneys by typing criminal pleadings, amended complaints, information, warrants, search warrants, motions, subpoenas, and any other documentation as needed/required.
- Assists Attorneys by preparing trial and arraignment buckets for attorneys.
- Assists Attorneys by screening and handling telephone calls as needed, creating a file folder for each case including composing and preparing correspondence to court officials, attorneys, defendants and other officials.
- Assists the Attorneys by acting as liaison through maintaining and organizing the daily court box, including files, subpoenas, complaints, and witness lists.
- Assists Attorneys and Law Enforcement agencies by running criminal histories, driving records and license plates for out of state defendants and complete discovery including paper, CD’s, DVD’s, and any newly added discovery in a timely manner for the defense attorneys.
- Assists the department by acting as back up for the Juvenile Division.
- Assists the department by performing clerical duties including answering and screening telephone calls and taking messages, greeting the public courteously and professionally.
- Maintains professional and technical knowledge by attending educational workshops, establishing personal networks; participating in professional societies.
- Contributes to team efforts by accomplishing related results as needed.
- Supports the County’s safety and health policies by attending required safety training programs; reporting all accidents and suspected safety hazards to supervisor.
- Fulfills job function by participating as an active member of training; participating on county task forces.
NON-ESSENTIAL JOB RESPONSIBILITIES:
This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk and use hands to finger a standard computer keyboard, typewriter, use a computer, mouse, telephone, and copier.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Usual Office conditions. Noise level is usually quiet.
REQUIREMENTS AND SKILLS NEEDED FOR POSITION:**
- High School graduate or equivalent.
- Proficient in the use of a computer.
- Excellent comprehension and communication skills
- Good work ethic
EXPERIENCE:
- Two (2)- Four (4) years of experience in an office setting
REPORTS TO:
Office Administrator / Department HeadSUPERVISES:
None.PAY:
$18.35 - $19.91 per hour depending on prior experience. Additional compensation will be added with an applicable associates or bachelor degree.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Salary : $18 - $20
