Program Manager

Program Manager, Cincinnati Jazz Academy

The Program Manager is responsible for the day-to-day administration and coordination of the Cincinnati Jazz Academy after-school music program. This full-time exempt position plays a vital role in ensuring the smooth delivery of rehearsals, lessons, performances, and community engagement efforts. Working in close collaboration with the academy’s Music Director, the Program Manager handles logistics, communications, grant management, and program support. This position reports to the Executive Director.

About the Cincinnati Jazz Academy:

Founded in 2018, the Cincinnati Jazz Academy (CJA) inspires and empowers students through the transformative power of jazz. A partnership of Kennedy Heights Arts Center and Cincinnati Public Schools, the program provides free, high-quality music instruction, mentorship, and performance opportunities for 140 CPS students in grades 4-12.

Key Responsibilities:

Program Operations and Logistics

• Partner with the CJA Music Director to ensure the seamless execution of all program activities.
• Manage daily setup and teardown of equipment for rehearsals and events.
• Schedule and coordinate weekly private music lessons for all students, including instructor assignments and room bookings.
• Maintain instrument inventory and manage student checkouts.
• Track student attendance and engagement; maintain accurate program data.
• Coordinate all transportation logistics, including daily bus transportation for students and group travel for out-of-town performances and events.
• Coordinate transport of instruments and equipment to off-site events, including driving a rental truck when needed.

Communication and Relationship Management

• Maintain regular, proactive communication with CJA instructors, staff, and students.
• Serve as the primary point of contact for families, providing timely updates and fostering positive engagement.
• Support student recruitment in CPS schools and help conduct orientations for new families.

Program Administration

• Process monthly instructor invoices accurately and on time.
• Manage procurement of program supplies, equipment, and materials.
• Maintain and organize the sheet music library.
• Lead the tracking and documentation of program outcomes for grant reporting and evaluation. Collaborate with leadership to draft compelling narrative content for grant proposals and funder communications.
• Track spending and assist with budget management to ensure responsible and transparent use of program funds.
• Implement program evaluation and continuous improvement initiatives.

Other Duties

• Assist the Music Director with special projects, events, and performance coordination.
• Perform additional responsibilities as assigned by the Executive Director or Music Director.
• Represent the Jazz Academy with professionalism and enthusiasm at all times.

Qualifications:

• Bachelor’s degree and a minimum of 3 years of program coordination or relevant administrative experience.
• Strong organizational, project management, and communication skills.
• High attention to detail and the ability to manage multiple priorities effectively.
• Collaborative and respectful interpersonal skills; able to work well with a diverse team.
• Ability to lift 30 lbs. regularly and manage equipment setup.
• Proficiency in Google Workspace and Microsoft Office.
• Basic stage management skills (instrument setup, A/V equipment, soundboard operation).
• Valid Ohio or Kentucky driver’s license with a clean driving record.
• Must be dependable, punctual, and comfortable working evenings and weekends.
• Experience and enjoyment in working with young people (particularly grades 4–12).
• Interest in jazz and music education is highly valued.
• Current FBI background check clearance required prior to start date.

Compensation and Benefits:

Salary: $46,000 – $54,000 annually

Benefits: Health, dental, and vision insurance; generous paid time off (PTO); professional development opportunities; and the opportunity to be part of a mission-driven arts community that fosters creativity, equity, and youth development.

To Apply:

• Please email a cover letter and résumé to Ellen Muse at ellen@kennedyarts.org with the subject line “Program Manager.” Applications will be reviewed on a rolling basis until the position is filled.