What are the responsibilities and job description for the Grants Manager position at Kennedy Services?
Grants Manager – Chesapeake Office
Position Overview:
The Grants Manager will oversee grant management and office operations for the Foundation’s Chesapeake office. This role is essential in ensuring smooth communication between the Chesapeake team and both internal and external stakeholders. The ideal candidate will have strong administrative, organizational, and technical skills to effectively manage the grant cycle, support office operations, and facilitate communication within the organization.
The Grants Manager will oversee grant management and office operations for the Foundation’s Chesapeake office. This role is essential in ensuring smooth communication between the Chesapeake team and both internal and external stakeholders. The ideal candidate will have strong administrative, organizational, and technical skills to effectively manage the grant cycle, support office operations, and facilitate communication within the organization.
Key Responsibilities:
Grants Management (50%)
- Oversee all aspects of the grant lifecycle, including database entry, documentation, compliance, check processing, and reporting.
- Maintain and track the Chesapeake grants calendar.
- Prepare and distribute grant materials for review and approval by the Chesapeake team and President.
- Ensure accuracy and integrity of grant-related data in databases and files.
- Assist with grant-related projects and data analysis as needed.
Administrative & Operational Support (30%)
- Provide executive administrative support to Chesapeake staff.
- Manage expense reports, wellness reimbursements, and program staff work plans.
- Draft communications, meeting agendas, and follow up on internal action items.
- Oversee completion of weekly staff bulletins.
- Coordinate travel, scheduling, and meeting logistics for program staff.
Office Management (15%)
- Organize office operations and manage resources.
- Support in-office meetings and coordinate logistics for special events.
- Supervise office repairs, maintenance, and supply inventory.
- Serve as the primary point of contact for the Chesapeake Office.
- Track office fixed assets and manage subscriptions/mailing lists.
Technology Support (5%)
- Report and troubleshoot technical issues with office hardware/software.
- Assist staff with application troubleshooting (e.g., Smartsheet, Outlook).
- Maintain database and technology manuals as needed.
Preferred Qualifications & Skills:
Education & Experience:
- Bachelor’s degree required.
- 6 years of administrative support experience within a dynamic organization.
- Previous grant management experience preferred but not required.
Technical Proficiency:
- Experience working in a paperless environment.
- Fluency with Mac, iPad, iPhone, iOS, and PC systems.
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Proficiency in:
- CRM/databases (e.g., Salesforce)
- Microsoft Office Suite for Mac (especially Outlook)
- Video conferencing platforms (e.g., Zoom)
- Adobe Acrobat Pro
- Expense management tools (e.g., Expensify)
- Project management software (e.g., Smartsheet)
- Screen capture tools (e.g., TechSmith Capture)
Core Competencies:
- Strong ability to manage competing priorities and meet deadlines.
- Works independently, proactively solving problems with minimal supervision.
- Excellent organizational skills and keen attention to detail in a fast-paced setting.
- Clear, concise, and responsive communication style.
- Demonstrated commitment to diversity, equity, and inclusion.
- Ability to integrate feedback and continuously improve performance.
- Maintains a positive, professional demeanor representing the Foundation.
This position offers an opportunity to contribute to meaningful grant initiatives while supporting the efficiency of a dynamic team.
