What are the responsibilities and job description for the Purchasing Clerk position at Kennedy Services?
Purchasing Clerk
Department: Office of Purchasing
Position Summary:
The Purchasing Clerk IV performs advanced clerical and administrative duties in support of the Office of Purchasing. This role is responsible for processing and verifying purchasing documents, maintaining records, resolving inquiries, and providing guidance on procurement procedures. The ideal candidate will have strong attention to detail, excellent customer service skills, and a working knowledge of procurement processes.
Key Responsibilities:
- Process, verify, and enter requisitions, purchase orders, change orders, and related documentation to ensure accuracy and compliance with financial guidelines.
- Communicate with schools, offices, and vendors to address and resolve issues related to vendor numbers, order discrepancies, and purchasing procedures.
- Notify account managers of order delays, errors, or other issues affecting the purchasing cycle.
- Respond to inquiries and provide information regarding budgets, vendors, and purchasing policies.
- Serve as a customer service liaison for vendors and internal stakeholders.
- Maintain historical purchasing records and documentation.
- Clarify procurement procedures and policies for school-based and office personnel.
- Participate in committees and assist with special purchasing projects as assigned.
- Perform general clerical tasks such as filing, data entry, and document management.
- Perform other related duties as assigned.
Minimum Qualifications:
Knowledge, Skills, and Abilities:
- Strong knowledge of office and procurement procedures, including purchase orders, quotes, bids, and budget approvals.
- Proficiency in Microsoft Office (Word and Excel), data entry, and web-based procurement software.
- Ability to maintain databases, spreadsheets, and logs accurately.
- Effective verbal and written communication skills.
- Ability to establish and maintain positive working relationships.
- Familiarity with filing systems and automated office technologies.
- Strong organizational and problem-solving skills.
