What are the responsibilities and job description for the Billing Specialist position at Kennedys Law?
Kennedys is seeking a full-time Billing Specialist to join our US Finance team. This role will be based out of our Basking Ridge, New Jersey office. This is an exceptional opportunity to join a growing, competitive law firm with a diversified global practice.
Team
Kennedys is looking for a full-time Billing Specialist to join our US Finance team. The Legal Biller will be responsible for supporting the billing function through preparation of client invoices, maintaining various clients details, addressing attorney and client requests, and handling special projects when required.
Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.
Our US Finance team is headquartered in Basking Ridge, New Jersey, and this position will be based out of our Basking Ridge office on a hybrid schedule.
Key Responsibilities
- Generate and review preliminary bills for assigned partners at the beginning of each month. Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
- Work closely with partners, legal and support staff to resolve any issues and ensure bills are accurate and complete.
- Prepare electronic invoices in LEDES, submit electronic invoices to clients via their designated electronic billing platform, and/or email/PDF bills to clients.
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
- Establish working relationship with adjusters, e-billing site vendors; make certain all timekeepers, matters, and rates are up to date on the sites.
- Generate billing reports. Draft, finalize and post bills.
- Perform time/cost transfers, write-offs, and adjustments.
- Provide assistance to Collection team members, partners, and clients regarding outstanding and/or short paid invoices.
- Analyze billing materials for compliance with client guidelines, fee arrangements, discounts, rate agreements, and firm policies.
- Communicate with the Financial Operations Database team, to ensure the account system reflects complete and up-to-date billing information in line with current client guidelines.
- Respond to all queries and requests in a timely and efficient manner, referring complex and contentious issues to the Assistant Billing Manager.
- Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
- Ensure any edits are processed and permanently changed in Elite.
Required Experience
- Previous legal billing and e-Billing experience.
- Strong Proficiency in MS Excel.
- Experience working with clients, vendors and/or customers.
- Strong attention to detail.
- Ability to multitask, work under pressure, handle interruptions while maintaining flexibility in work assignment.
- Experience with basic Accounting functions, including Accounts Receivable.
- Knowledge of Elite 3E Legal Billing System preferred.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
