What are the responsibilities and job description for the Office Coordinator position at Kent Daniels and Associates, Inc.?

Position : Office Coordinator

Location : San Francisco, CA (Onsite)

Pay : $50,000 to $75,000 annually

Experience : 1-3 years’ experience in a professional services environment or law firm (preferred) to provide a wide range of administrative support and be responsible for the overall efficiency of the office.

Education : High school diploma required.

Type : Full-time; Direct Hire

Schedule : Monday – Friday, 9 : 00am to 5 : 30pm (Occasional overtime)

Kent Daniels & Associates is seeking an Office Coordinator to join our dynamic law firm client!

Job Description :

Establish / maintain relationships with vendors (ensuring consistent quality services, negotiating / managing invoices, preparing check requests).

Schedule and reserve conference rooms in MRM system.

Coordinate, schedule, and maintain in-office and off-site events (scheduling, pricing, catering, calendaring with all parties).

Prepare a wide variety of correspondence and reports; drafts memos / letters and email in response to routine questions.

Coordinate with IT department when technology support is needed.

Attend and participate in training sessions.

Order catering; review / track invoices to create a monthly expenditure record; collaborate with Office Services team to ensure an efficient operation of the hospitality services.

Collect information from all departments for publication of the firm wide calendar and distribution lists; maintain up-to-date information regarding office events on firm intranet.

Serve on the Crisis Management Team, ensuring building emergency protocols and procedures are understood and followed, and emergency kits are properly stocked.

Update and maintain office phone lists and floor plan.

Coordinate parking ticket orders with building, ensure proper distribution, maintain firm records for tracking, and submit to accounting department for processing.

Collaborate with Facilities to report / track office maintenance issues.

Schedule and coordinate regular peer meetings to share best practices to streamline processes and services; works with the various departments to resolve any issues and apprises peers of resolution.

Send out monthly birthday list and coordinate monthly birthday celebration ( welcome breakfasts or life event functions).

Work cross-functionally with Office Coordinators in other locations to provide coverage and ensure seamless office operations.

Perform various administrative tasks (travel arrangements, time entries, calendar management, data entry).

Retain a notary commission and perform notarial acts for Firm business and perform additional duties as requested.

Position Requirements :

Must be proficient in MS Office (Word, Excel) and have excellent organizational and communication skills to provide complex, confidential administrative support with tact and diplomacy.

Ability to multitask, be a problem-solver, and meet deadlines is a must.

Flexibility, adaptability and ability to work in a changing environment is necessary while representing the Firm in a polite, professional and courteous manner.

Kent Daniels & Associates is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.