Events Manager, DPAE

Job Title:

Events Manager, DPAE

Physical Location:

Kent, OH (hybrid work schedule)

Salary:

$41,731 - $48,000

Basic Function:

Assist with the management and coordination of events related to the Division of Philanthropy and Alumni Engagement (DPAE) activities that advance the university relationships with alumni and donors. Reports to designated supervisor.

Additional Basic Function – if applicable:

N/A

Examples of Duties

Duties/essential functions may include, but not be limited to, the following:

Plan and coordinate special event planning including the development and administration of invitation and guest lists, set-ups, ticket distribution, invitations, permits and licenses, technology requirements, signage and other event-related communications, organize and coordinate planning committees, and maintain database / records associated with events.

Implement events to engage audiences through both virtual and in-person events, including hybrid events as needed.

Provide on-site liaison/docent responsibilities to high level internal and external guests to establish congenial relationships and good communications with constituents (alumni, donors, board members, prospects, executives, etc.).

Assist in information analysis, conduct research and develop/prepare reports.

Oversee and supervise student personnel and volunteers as needed.

Partner with DPAE Communications for the development of materials and collateral (invitations, programs, speeches, signage, etc.) for events.

Oversee budget and procure services ensuring that events adhere to budget limits.

Provide a high level of customer service while managing questions and concerns in person, on the phone and via email.

Perform other related duties as assigned.

Additional Examples of Duties – if applicable:

N/A

Minimum Qualifications:

Bachelor’s degree in hospitality, business, marketing, communications, or a related field of study, and a minimum of three years prior work experience in event planning

-OR-

A minimum of seven years of experience and education in event planning, business, marketing, communications.

Must be able to work a flexible schedule that may include evenings, weekends and holidays and may include additional hours during peak periods.

License/Certification:

Not applicable.

Knowledge Of:

Essential event planning processes (development and implementation)

Skill In:

Event planning management *

Organization and implementation of events *

Written, verbal, and interpersonal communication *

Public relations

Utilizing Microsoft Office Suite and other applicable software *

Organizing information and projects *

Adhering to deadlines *

Ability To:

Coordinate a wide range of support and technical professionals; develop a coordinated workflow/timeline to manage multiple projects with the ability to build relationships with external/internal constituents *

Present an event portfolio *

Develop budgets, event production timelines, and production scripts *

Work independently and as part of a team *

Multi-task while managing multiple projects and assignments *

Preferred Qualifications – if applicable:

Higher education event planning.

Virtual event/webinar planning.

Experience in alumni, donor and volunteer relations.

Experience with data systems such as Banner, Tableau and SSRS.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Light work-Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Incumbent must be able to communicate with others. Incumbent required to travel from building to building frequently and off campus occasionally.

Working Schedule:

Hybrid work schedule - to include nights/weekends for certain events.

Additional Information:

PLEASE SUBMIT A RESUME, COVER LETTER AND FOR THE "OTHER DOCUMENT" REQUIRED, PLEASE PROVIDE EITHER A PORTFOLIO EXAMPLE, LIST OF REFERENCES OR ANY ADDITIONAL APPLICATION MATERIALS TO SUPPLEMENT YOUR APPLICATION. EMAIL RRUNDO@KENT.EDU FOR QUESTIONS.

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit www.kent.edu/hr.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.