Payroll and Documentation Specialist

**KIPDA participates in the Kentucky Employees’ Health Plan, the Kentucky Retirement System, and Kentucky Deferred Compensation. Other benefits for full-time KIPDA employees include 7-hour workdays, dental insurance, vision insurance, free life insurance, free short-term and long-term disability insurance, Flexible Spending Accounts (FSA), 24 days of paid leave, and 11 paid holidays.

This position primarily involves the accounting function related to in-house and external programs including processing and reviewing timesheets and client budgets and preparing standard and special reports for the agency.

General Duties and Responsibilities

Essential:

1. Review and process documentation for Participant Directed Services (PDS) submitted by KIPDA case managers and external agencies, requesting corrections as necessary.

2. Act as the primary point of contact for assigned external agencies for FMA services for their participants.

3. Ensure all PDS payroll data is accurately updated in Mainsl to facilitate timely biweekly payroll processing.

4. Verify and proof biweekly PDS employee time entries via the online system, collaborating with staff and external case management agencies to resolve discrepancies to ensure accurate and timely payroll processing.

5. Set up and maintain employee records in the Mainsl online portal, including entering payroll information such as name, Social Security number, direct deposit details, and other required data.

6. Manage participant budget information within Mainsl, ensuring accuracy of prior authorization data and resolving discrepancies with staff.

7. Input employee contract and budget details, ensuring correct pay rates align with the appropriate level of care.

8. Establish new client accounts by entering relevant data into Mainsl, applying for federal ID numbers via the IRS website, and correctly submitting 2678 forms. Maintain digital records for future reference.

9. Manage participant goods purchases by entering data into Mainsl, attaching receipts for approved items, and maintaining budget records to prevent overspending.

10. Monitor respite budgets and provide remaining budget balances to participants upon request.

11. Collaborate with Service Advisors and external case management agencies to resolve payroll and timesheet issues.

12. Serve as a backup for payroll processing, maintaining Patient Liability fees, recording program cost accounts receivable, completing monthly journal entries, and performing additional accounting tasks as needed.

13. Perform other duties as assigned.

Secondary:

1. Attend and actively participate in meetings.

2. Assist with various Finance Department projects.

3. Support agency-related functions as needed or required.

DESIRABLE QUALIFICATIONS

Training and Experience: Associates Degree in Accounting supplemented by two years of accounting experience; additional work experience may be substituted on a year by year basis.

Special Knowledge, Skills, and Abilities:

Knowledge:

1. Knowledge of basic accounting principles.

2. Knowledge of federal and state laws and administrative regulations.

3. Knowledge of, or ability to learn, cost principles governing applicable programs, including OMB Circulars, KRS, KAR, and KIPDA policies.

4. Thorough knowledge of applicable software programs.

Skills:

1. Computer skills and other office equipment.

2. Reasoning, problem-solving and organization.

3. Analytical skills.

Abilities:

1. Ability to communicate effectively, orally and in writing.

2. Ability to apply accounting principles and procedures, federal and state regulations, and office procedures, practices systems, and equipment as applied to financial operations.

3. Ability to prioritize workload and meet deadlines.

4. Ability to prepare financial reports and statements in accordance with predetermined requirements.

5. Ability to establish and maintain effective working relationships with contractors, clients, and employees of the agency.

6. Ability to identify problems and solutions to problems.

ADDITIONAL REQUIREMENTS

Instructions: Somewhat general; many aspects of the work are covered specifically, but also must use own judgment.

Processes: Work varies slightly and seldom requires new, different or unusual approaches to complete work.

Review of Work: Supervisor reviews most of completed work.

Analytical Requirements: Duties are of a complex nature, requiring accuracy in all program software and financial matters.

Tools, Equipement, and Vehicles Used: Normal office equipment (computers, calculator, copier, telephone, fax machine, etc.)

Physical Requirements of the Job: Work is typically performed indoors at a desk or table in a noisy climate controlled environment with intermittent standing, walking, and stooping.

Contacts: Occasional to frequent client, staff and private contacts requiring tact and diplomacy.

Confidential Information: Regular use of confidential information is a job requirement.

Mental Effort: Moderate to heavy.

Interruptions: Constant.

Special Licensing Requirements: N/A

Availability: Overtime may be required.

Certification Requirements: None.

Additional Requirements: None.

Non-exempt position.

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• Associate (Required)

Experience:

• Accounting: 2 years (Required)

Ability to Relocate:

• Louisville, KY 40299: Relocate before starting work (Required)

Work Location: In person

Salary : $42,000