Administrative Director

Kentucky School for The Blind Charitable Foundation Administrative Director (Full-Time)

Seeking a full-time Administrative Director to provide support to the Executive Director of a small charitable foundation – Kentucky School for the Blind Charitable Foundation. Looking for a courteous, self-driven employee with strong communication, organizational, bookkeeping and time management skills. This position reports directly to the Executive Director.

Primary Duties and Responsibilities

Public Relations, Program Support, and Fundraising

• Manage all aspects of fundraising events for the charitable foundation including timelines, budget, volunteer recruitment, auction item procurement, marketing, event production, and post-event reporting.
• Coordinate with print vendors to design/create event materials, brochures, flyers, annual report, and other print materials.
• Produce e-blasts, e-newsletters, and social media posts.
• Update website as needed.
• Represent the Executive Director in his/her absence at meetings, events, presentations, etc. as needed.
• Assist in the implementation of new programs and projects.
• Able to co-develop and implement strategic initiatives, manage budgets, and analyze program data.

Office Management and Administrative Support

• Track and generate reports for grants, scholarships, and program expenditures.
• Organize and execute bi-monthly bill paying and deposits as well as maintain bookkeeping/accounting records; provide financial reports as needed and work closely with offsite accountants.
• Ensure compliance with all applicable laws, regulations, and guidelines related to nonprofit organizations.
• Respond to e-mails, answer phone calls, sort mail, check voicemail, and order office supplies.
• Place and track Amazon orders for KSB staff members.
• Assist with preparation and keep detailed minutes for committee and board meetings.
• Maintain updated records regarding the Board of Directors (including policies, contact information, terms, meeting dates, etc.).
• Write business letters including donation acknowledgements, sponsorship requests, auction item solicitations, and other fundraising communication.
• Create brochures, t-shirts, and invitations for events.
• Coordinate statewide Braille Writer Loan Program including database updates, recipient mailing and correspondence, ordering devices and parts, and reporting.
• Manage 1-2 Kentucky School for the Blind Work Study Students 1-2 hours a day 4 days a week in the absence of the Executive Director.

Education and Related Job Experience

• Minimum of a bachelor’s degree in communications, business administration, marketing or related field with experience in bookkeeping required.
• Experience in managing events and executing communication materials preferred.
• Proficient in MS Office (including Word, Excel, PowerPoint, Publisher, etc.).
• Experience with OneDrive, Quickbooks, Zoom, and event software (i.e Bidpal).
• Comfortable with learning new technologies and processes
• Desktop publishing, global mail software (such as Constant Contact), and website editing experience is a plus (WordPress).

Small office environment with flexible work hours. Some travel is required to attend meetings, and attend and host events. Must have your own transportation and a valid driver’s license.

FULL TIME POSITION

SALARY RANGE $45,000-$55,000

3 WEEKS OF PAID TIME OFF

11 PAID HOLIDAYS

HEALTH INSURANCE STIPEND OF UP TO $450 PER MONTH

Contact: Michele Brown at mbrown@ksbcf.org and provide three references with resume.

DRUG SCREEN AND BACKGROUND CHECK REQUIRED.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Louisville, KY 40206

Salary : $450