What are the responsibilities and job description for the Administrative Coordinator position at Kentucky State University?
TITLE: Administrative Coordinator
DEPARTMENT: Student Support Services
REPORTS TO: Director Student Support Services
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
JOB SUMMARY:
To provide administrative and coordinating support for the Student Support Services program
ESSENTIAL JOB FUNCTIONS:
- Coordinates activities, events, programs, and initiative to support “high” at-risk participants
- Monitors student academic performance of Student Support Services participants
- Provides intervention when needed or requested by select SSS participant
- Serves on the SSS Participant Onboarding Committee
- Partners with SSS Director to conduct entry assessments for all onboarding students;
- Coordinates tutorial services for non-ACE course tutoring
- Assists participants with developing their individual SSS success plans
- Conducts scheduled check-in’s and advising sessions
- Assists with maintaining the official data tracking system of participants
- Manages and monitors all SSS budget activity; which will be reconciled with the records managed by the Director quarterly
- Prepares and maintains all SSS forms
- Coordinates all SSS staff and student travel
- Coordinates meeting rooms and spaces for SSS Programming
- Manages manual SSS filing system
- Coordinates and supervises SSS Federal Work-study Students
- Manages SSS Social Media Accounts
- Participates in all required K YSU and SSS sponsored trainings
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of fundamental office procedures.
- Knowledge of records administration and maintenance techniques and procedures.
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to maintain records of materials, supplies, time, and work performed.
- Skill in communicating effectively in writing as appropriate for the needs of the audience.
- Ability to maintain effective interpersonal relationships.
- Ability to exercise sound judgment in making critical decisions.
- Ability to prepare financial and accounting records.
- Skill in managing one's own time and the time of others.
- Skill in completing assignments accurately and with attention to detail.
- Ability to work under pressure and meet close deadlines.
- Ability to analyze, organize and prioritize work while meeting multiple deadlines.
- Ability to analyze and prepare documents, reports, and correspondence.
- Ability to process and handle confidential information with discretion.
- Ability to review work for accuracy.
- Ability to work evenings, nights, and weekends as necessary.
SUPERVISORY RESPONSIBILITY:
- This position does not have supervisory responsibility.
OTHER DUTIES:
- Performs related duties as assigned.
QUALIFICATIONS:
- Minimum Bachelors Degree
- 2-3 Years (Higher Education Environment Preferred)
Licensing and Certifications: NA
WORKING CONDITIONS:
- Be able to lift 15-25 pounds.
Internal and external candidates are encouraged to apply
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
