What are the responsibilities and job description for the Annual Fund Coordinator position at Kentucky State University?
TITLE: Annual Fund Coordinator
DEPARTMENT: Institutional Advancement and External Relations
REPORTS TO: Vice President of Institutional Advancement and External Relations
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
The Annual Fund Coordinator at Kentucky State University is a key member of the Office of Institutional Advancement and External Relations team. The coordinator will be responsible for planning and executing fundraising campaigns, increasing the annual giving rate, and coordinating volunteers. This position requires a dynamic individual with excellent organizational and communication skills, a passion for fundraising, and a strong commitment to the university's mission.
ESSENTIAL JOB FUNCTIONS:
Fundraising Campaigns:
- Plan, develop, and implement annual fundraising campaigns to support the university's programs and initiatives.
- Create compelling fundraising appeals and materials to engage donors and alumni.
- Coordinate online and offline fundraising efforts, including email campaigns, direct mail, phone-a-thons, and crowdfunding initiatives.
Annual Giving Growth:
- Develop strategies to grow the annual giving rate by acquiring new donors and increasing donations from existing donors.
- Cultivate relationships with potential donors and steward relationships with current donors to encourage repeat giving.
- Analyze fundraising data and trends to identify opportunities for growth and improvement.
Volunteer Coordination:
- Recruit, train, and coordinate volunteers for fundraising events and campaigns.
- Provide ongoing support and guidance to volunteers, ensuring they are equipped to represent the university effectively.
- Organize volunteer appreciation events and recognition programs to acknowledge their contributions.
Donor Relations:
- Assist in building and maintaining relationships with donors, alumni, and other stakeholders.
- Acknowledge donations promptly and express gratitude to donors in a meaningful way.
- Collaborate with the stewardship team to ensure donors receive appropriate recognition and updates on the impact of their contributions.
Event Support:
- Provide support for fundraising events, including logistical planning, coordination of volunteers, and on-site management.
- Collaborate with event planners to ensure seamless execution of fundraising events.
Administrative Duties:
- Maintain accurate records of donors, donations, and fundraising activities in the university's database.
- Prepare regular reports on fundraising progress and outcomes for internal and external stakeholders.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Experience with the management of a donor database. Raiser’s Edge experience preferred.
- Proficiency in Microsoft Office and the ability to learn new software programs quickly.
- Excellent written and verbal communication skills.
- A passion for accuracy and sharp attention to detail.
- Ability to handle confidential information appropriately.
- Valid driver’s license.
SUPERVISORY RESPONSIBILITY:
- This position does not have supervisory responsibility. .
WORKING CONDITIONS AND PHYSICAL EFFORT:
- Work could involve some exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
- Requires some standing or walking.
- No or very limited exposure to physical risk.
- Some travel is required.
OTHER DUTIES:
- Assist with other duties as assigned by the Vice President of Institutional Advancement and External Relations.
QUALIFICATIONS:
- Bachelor’s degree
- At least two years of experience in higher education or the non-profit sector. Previous experience in fundraising, alumni relations, or IT is a plus.
- Proficiency in using fundraising databases and software.
- Knowledge and understanding of Kentucky State University's history, mission, and values is an asset.
- Flexibility to work evenings and weekends, as required by event schedules
Licensing and Certifications: NA
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.
Internal Candidates are Encouraged to Apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
