Grants and Contracts Compliance Specialist

TITLE: Grants and Contracts Compliance Specialist    

DEPARTMENT: College of Agriculture Community and the Sciences    

REPORTS TO: Director, Land Grant Program

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY:  

Reports directly to the Director of Land Grant Programs at Kentucky State University. The Grants and Contracts Compliance Specialist for USDA Funds will manage all aspects operational financial activities, and ensure compliance with policies, procedures, regulations, and statutes, as well as works in close collaboration with the KSU office of Finance and Administration. 

ESSENTIAL JOB FUNCTIONS:

• Advise and assist project directors and University support offices to ensure compliance with policies set forth by the University and external agencies to include responding to questions from principal investigators, and interpretation of expenditure policies of the University and the funding agency; 
• Keep abreast of changes in policies and regulations of granting agencies; 
• Works in close collaboration with the KSU office of Finance and Administration. 
• Research and summarize information on government regulations pertinent to grants and contracts; 
• Submit contracts into legal review and assist in the processing of sub-awards between the College of Agriculture, Community, and the Sciences, KSU Legal Office, Sponsored Programs, and Business Office; 
• Create, review, and submit Land Grant Program equipment requests for Federal and state match purchases.  
• Review budgets and related justification for appropriateness and completeness of content. 
• Access financial data from Banner accounting system. 
• Manage and oversee the USDA 1890 Facilities Grant Program to meet deadlines, budget; 
• Serve as the liaison for the College to the university Capital Planning and external contractors on all 1890 USDA Facilities Grant projects; 
• Function as the compliance manager to ensure proper expenditures and prepare administrative reports as required; 
• Monitor status of procurement and accounts payable processes as requested. 
• Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy. 
• Contribute to workflow, business process, and policy improvements.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Knowledge of federal and state financial regulations, and university financial policies and procedures 
• Knowledge of accounting and accounts receivable principles, methodology, and practices. 
• Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources. 
• Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures. 
• Ability to write reports containing technical information. 
• Ability to foster a cooperative work environment. 
• Ability to identify and secure alternative funding/revenue sources. 
• Knowledge of faculty and/or staff hiring procedures. 
• Skill in budget preparation and fiscal management. 
• Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections. 
• Proficient in ERP software (i.e., Banner). 
• Knowledge of financial/business analysis techniques. 
• Knowledge of customer service standards and procedures. 
• Knowledge of cashiering and cash management principles, systems, procedures, and standards. 
• Outstanding interpersonal, community relations skills and the ability to communicate and work effectively within a diverse community. 
• Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.  
• Employee development and performance management skills. 

SUPERVISORY RESPONSIBILITY: 

OTHER DUTIES: 

QUALIFICATIONS: 

• Bachelor’s Degree with at least 4 years relevant work experience. 
• An equivalent amount of training and experience may be considered. 

Licensing and Certifications: NA

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment. 
• No or very limited physical effort required. 
• No or very limited exposure to physical risk. 

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.