What are the responsibilities and job description for the Accounts Payable Specialist position at Kenwood Dealer Group?
Accounts Payable Specialist
Kenwood Dealer Group, Inc.
4780 Socialville Foster Road, Mason, Ohio 45040
Kenwood Dealer Group has a great reputation in the industry, and we are seeking qualified applicants to join our amazing team. We pride ourselves on our fun, yet professional working environment. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee is absolutely critical to our success.
We are currently seeking an accounts payable specialist with a willingness to learn something new every day! If you are interested in the following, we can’t wait to meet you. Accounts Payable Specialist ensures timely, accurate and consistent recording of dealership transactions. This role manages transactional posting of dealership activities at our Centralized Accounting Office and is responsible for operational tasks relating to the processing and maintenance of high-volume vendor invoices. This person will perform other duties as assigned by Accounting Management team and are not limited to the duties listed below.
What We Offer
- Medical, Dental and Vision
- 401K Plan with employee match opportunity
- Paid time off and vacation
- Growth opportunities
- Paid Training
- Employee vehicle purchase program
- Family owned and operated
- Long term job security
- Health and wellness
- Flexible Work Schedule
- Discounts on products and services
Essential Duties:
- Communication & Risk Assessment
- Maintain effective communication with all accounts payable team members, Accounting Managers, Controllers, and store leadership as required.
- Brainstorm and discuss potential risks and opportunity with accounts payable team members for communication to leadership.
- Ability to design, suggest process improvements such as automation of daily task.
- Accurate Reporting
- Understand our accounts payable workflow from start to finish to be able to identify process breakdowns and issues effecting reporting
- Sort, code, review, and verify vendor invoices for posting to general ledger.
- Charges expenses to appropriate departments and expense accounts.
- Reconcile vendor statements and pay balances owed within agreed credit terms
- Proactively research and resolve invoice discrepancies & issues
- Ensures credit is received for all outstanding credit memos from vendors.
- Prepare payments via manual checks or via our electronic NvoicePay system.
- As payments are prepared, ensures that vendor discount opportunities are maximized and monitored.
- Respond to all vendor inquiries promptly.
- Pays employees by receiving & verifying expenses reports along with related supervisor approval.
- Review and maintenance of accounting schedules as assigned (sublet, AP aging, & we owe).
- Issues stop-payments or purchase order amendments as deemed required.
- Maintain vendor database with all W-9 information and other related documentation.
- Assist in preparing annual 1099 reporting and verification of federal ID numbers.
- Report use tax by calculating requirements on paid invoices to ensure the Group is in compliance with laws and regulation.
- Assist in month end closing tasks as assigned (specifically reconciliation of factory parts statements).
- Maintains historical records & ensures all invoice are appropriately archived via electronic method or in our storage facility according to record retention rules.
- Safeguards organization to keep all information confidential.
- Ability to design & suggest process improvements, such as automation of daily task.
- Accomplishes accounting and organization mission by completing related results & special projects as needed.
Accounts Payable Specialist Qualifications / Skills:
- Foster positive vendor relationships and communication on behalf of the organization
- Strong attention to detail and sense of urgency
- Ability to coordinate various activities simultaneously, excellent organizational and time management skills and interpersonal skills
- Willingness to learn & adapt to fast paced environment
- Ability to foster positive culture of accountability and continuous improvement
Education, Experience, and Licensing Requirements:
- High school diploma, GED, or equivalent required
- Associates degree or higher in accounting, finance, or related field a plus
- Intermediate to Advanced Excel skills a plus
- Previous accounts payable experience preferred
Qualified applicants should apply through our simple, online application process ASAP. For any questions please call Kristen Angel at (513) 683.5484 ext. 50707. For the right fit, our offer won’t be beat. We look forward to meeting you soon!
Must be 18 or older. Equal Opportunity Employer
