What are the responsibilities and job description for the Office Manager position at Kenworth Sales Company (East)?
Bring your skills to the 2020 Kenworth Dealer of the Year! Kenworth Sales Co., a 37-location Kenworth and Isuzu truck dealership group, is looking for a Office Manager to join our Ashland, VA team
Job Summary:
The primary function of the Office Manager is to perform and oversee accounting and administrative functions at the dealership. Responsibilities include the following: post truck deals, reconcile and post cash sales, review scheduled accounts, prepare journal entries, assist the corporate accounting department with monthly closing, assist with truck inventory, prepare sale documents, assist with financing, complete title work, and ensure necessary paperwork is archived. The Office Manager serves as a liaison for the human resources department and supervises one or more employees.
** Due to federally mandated DOT regulations, Truck Enterprises is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.
Duties and Responsibilities:
- Oversee dealership cash.
- Review parts invoices and repair orders for reasonableness.
- Reconcile coupons and post receipts.
- Oversee posting of miscellaneous receipts.
- Prepare and post journal entries.
- Maintain documentation for truck inventory ensuring all documents are archived.
- Prepare truck sale paperwork and coordinate the process through sale completion.
- Post truck bills of sale to the general ledger.
- Prepare check and wire requests.
- Calculate and submit monthly truck salesperson commissions.
- Review scheduled accounts and follow-up on aging items.
- Review the cash sale schedule weekly and follow-up on aging invoices.
- Reconcile factory receivable account and follow-up on aging items.
- Manage truck floor plan and interest. Ensure payoffs are handled in a timely manner.
- Review expense reports and forward to corporate for reimbursement.
- Review general ledger accounts and financial statements prior to monthly closing.
- Perform financial analysis of departments and assist with annual budgeting process.
- Serve as human resources liaison in the dealership.
- Lead the dealership safety team.
- Maintain DOT and CDL files in compliance with state and federal statutes.
- Maintain list of employees and positions.
- Coordinate regular mailing of packages to corporate.
- Oversee receptionist, cashier and administrative personnel as applicable.
- Oversee building maintenance and janitorial.
- Order office and cleaning supplies as needed.
- Assist with marketing and coordinating events.
- Perform other duties as assigned and directed.
Qualifications:
- Ability to read and comprehend English instructions and information.
- Two to four years of accounting and supervisory experience
- High School diploma or the equivalent
- Working knowledge of Excel, Word and other accounting programs.
- Excellent communication, supervisory and organizational skills.
- Professional personal appearance.
BENEFITS:
- Kenworth Sales Company promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
- Stability – Company is financially strong with an established base of customers and is well-positioned for continued expansion.
- History of Excellence – Work for an award-winning dealership with a reputation for unsurpassed quality and customer service.
- Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.
Veterans are encouraged to apply!
About the company: Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 37 dealerships in the Intermountian West and Mid-Atlantic regions.
An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.
