Accounting Operations Specialist

Position Summary

The Operations Accounting Specialist supports financial operations within a manufacturing environment, focusing on general and cost accounting, inventory management, and transactional accuracy in ERP systems. This role ensures compliance with GAAP, facilitates financial reporting, and collaborates with cross-functional teams to enhance operational efficiency.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Accounting Operations

• Support the month, quarter, and year-end close processes by preparing journal entries and reconciling general ledger accounts.
• Oversee daily accounting activities related to inventory, accounts payable, accounts receivable, payroll, and intercompany transactions.
• Assist in maintaining CAPEX accounting, including depreciation schedules and fixed asset registers.
• Record and monitor plant operating and overhead expenses, ensuring accuracy and compliance with standards.

Inventory and Cost Management

• Manage cost accounting processes, including reporting on costs of goods manufactured and sold.
• Conduct regular cycle counts to address inventory discrepancies and maintain accuracy.
• Perform periodic reconciliation of standard costs to actual costs, updating records as necessary.
• Support inventory-related processes, including month-end closing activities and third-party warehouse reconciliations.

ERP System Management

• Ensure transactional accuracy in ERP systems (e.g., NetSuite) for activities such as bills of materials, work orders, assembly builds, purchase orders, and sales orders.
• Collaborate with systems and analytics teams to ensure real-time and accurate data recording.

Financial Reporting and Analysis

• Prepare and analyze monthly financial statements, offering insights to support operational decisions.
• Generate and review financial reports, ensuring data integrity and actionable insights.
• Monitor budgets for inventory, operating expenses, and excess/obsolete items.

Compliance and Internal Controls

• Assist in internal and external audits by providing documentation and ensuring adherence to internal controls.
• Maintain compliance with GAAP and company policies for all financial activities.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 2–5 years of accounting experience in a manufacturing environment.
• Strong understanding of GAAP and cost accounting principles.
• Proficiency in ERP systems (e.g., NetSuite) and advanced MS Excel skills.
• Analytical mindset with experience in inventory and financial reconciliation.
• Excellent communication and organizational skills with attention to detail.
• Ability to work both independently and collaboratively in a team environment.

Core Competencies:

• General and Cost Accounting
• Inventory Reconciliation and Analysis
• ERP Systems and Data Management
• Financial Reporting and Variance Analysis
• Compliance and Internal Controls
• Communication and Cross-Functional Collaboration