Natural Resources Office Assistant

POSITION ANNOUNCEMENT

POSITION: OFFICE ASSISTANT

Full-time, Non-exempt position

LOCATION: KBIC Natural Resources Department Pequaming, Michigan

SUPERVISORY CONTROL: Administrative Specialist

SALARY: Grade 7 (minimum starting wage = $19.47/hour) Note: This position has been classified as 15%tax-exempt for qualified KBIC Tribal Members under Internal Revenue Code §7873 – Tax Exemption for Income Derived from Treaty Fishing Rights Related Activities.

QUALIFICATIONS:

· Associate degree in administration, management, business, accounting, or related field and two (2) years of full-time work experience performing similar job duties (as listed below).

OR

High School Diploma and four (4) years of full-time work experience performing similar job duties related to institutional operations.

· Collegiate emphasis in accounting and information systems, or business management and policy development is preferred.

· Experience as office coordinator or similar role with knowledge of basic bookkeeping principles and office management systems and procedures.

· Must be in good physical condition and occasionally lift up to 40 lbs.

· Must have legible handwriting.

· Must possess a valid, unrestricted driver’s license, reliable vehicle, vehicle insurance, a good driving record, and be insurable to operate fleet vehicles.

· Must be willing to attend various trainings as directed.

· Must have working knowledge of office equipment including printers, scanners, copiers, and fax machines.

· Must possess good attention to detail, strong organizational skills, time management skills, and motivated to learn new skills.

· Must have demonstrated work experience with computer software including MS Excel, MS Word, and other programs.

· Must be willing to work occasional weekends when required.

· Must maintain strict confidentiality.

· Must be able to obtain a satisfactory clearance in accordance with the Indian Child Protection and Family Violence Prevention Act Background Investigations Policy.

· Employment is contingent upon the satisfactory result of a Security Background Check, pre-employment drug testing, and pre-employment physical.

INDIAN PREFERENCE: Preference will be given to qualified individuals of American Indian

descent.

VETERAN PREFERENCE: Preference will also be given to qualified Veterans who do not have bad

conduct or dishonorable discharges (need DD214).

DUTIES AND RESPONSIBILITIES:

1) Works effectively and maintains a disciplined and professional work ethic both with minimal supervision and in a team environment.

2) Develops and maintains respectful and good working relations with other Departments, Government staff, government agencies, general public, and organizations.

3) Uses and is proficient in various computer software including spreadsheets, word processing, and other computer programs required to accomplish duties as assigned.

4) Will be required to maintain strict confidentiality regarding KBIC, Department, and staff-related information.

5) Assists with travel as requested.

6) Assists with purchase requests to the Director for approval.

7) Assists with the preparation of information for Tribal Council and other meetings as required.

8) Answers phone and directs calls as necessary.

9) Helps with the records of departmental procurement and expenditures as requested.

10) Assists the Administrative Specialist with record-keeping systems related to requests for purchase and all other orders.

11) Assists with identifying department operational needs and assists with achieving operational goals.

12) Reviews, edits, or prepares reports, and reviews and responds to correspondence as directed.

13) Assists with maintaining Department personnel files.

14) Communicate with various internal departments, consultants, vendors, and personnel as needed.

15) In the absence of the Administrative Specialist may be required to coordinate the submittal of time sheets and other administrative records.

16) Compiles and prepares reports when requested.

17) Participates in various planning meetings and efforts and may assist or conduct facility planning.

18) Responsible for monitoring stock levels of office supplies, equipment, and materials, and placing orders when levels are low.

19) May be required to assist other staff with coordinating and executing various project activities.

20) Ensures all vehicle registration and insurance is current and up to date.

21) Assists with the operation of and processes related to the Fish Processing Facility, Teaching Facility, and related buildings, including: scheduling, maintenance, and internal forms.

22) Maintains current inventory of vehicles, computers, and all other capital equipment.

23) Other duties as assigned by the supervisor.

Job Type: Full-time

Pay: From $19.47 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $19